Executive Administrative Assistant

RTX • Farmington, NM

6d • Onsite

About The Position

Executive Administrative Assistant to support a C-Suite senior leader in the Legal function. The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities. Exceptional focus on time management, organization and attention to details are critical.

Requirements

• Typically requires an associate’s degree and prior experience in an Administrative Assistant role, supporting Executives.
• Familiarity with digital collaboration tools and video/virtual conferencing platforms.
• Tech savvy – proficient with Microsoft office suite (PowerPoint, Excel, Outlook).
• Must be willing to work onsite, Monday through Friday, in Farmington, CT

Nice To Haves

• Bachelor's Degree and 8 years of prior work experience
• Working in a legal department or in a law firm is a plus
• Ability to navigate across broader organization
• Follows directions thoroughly and maintains confidentiality of any company sensitive information
• Self-motivated team player with desire and drive to learn and grow
• Operate efficiently, learn, adapt quickly and lean forward
• Outstanding interpersonal skills, both verbal and written
• Excellent prioritization and organizational skills
• Problem-solver with sound business judgment
• Collaborate effectively with all team members
• Forward thinker with proactive mindset and attention to detail

Responsibilities

• Effective calendar management – managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently
• Scheduling all aspects of travel (domestic and international) – available off hours as needed – ensure all necessary documents and processes are followed in advance of the trip
• Accurately processing expense reports with timely submission in accordance with all policies and procedures
• Prepare for meetings – includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed
• Preparing documents and presentations for leadership, as needed
• Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.
• Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.
• Develop collaborative relationships with administrative staff within the organization
• Resourceful in getting answers to questions and communicating them effectively
• The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount
• In addition, be able to participate in special projects, embrace and execute all other duties as required or assigned.

Benefits

• healthcare, wellness, retirement and work/life benefits
• career development and recognition programs
• parental (including paternal) leave
• flexible work schedules
• achievement awards
• educational assistance
• child/adult backup care
• medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees