Executive Administrative Assistant

Cboe Global Markets•Chicago, IL

1d•$72,250 - $89,250•Onsite

About The Position

Building trusted markets — powered by our people At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world. We’re building meaningful ways to support professional and personal development while strengthening the trust we’ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to “go for it” and equip our managers with the training to coach their teams to the next level. We strive to provide employees with a safe space to network, share ideas and create opportunities. Location Overview Cboe HQ is located in the historic Old Post Office district, it’s a landmark that blends classic architecture with modern amenities. The building features expansive spaces with high ceilings and large windows, offering an abundance of natural light and panoramic views of the city skyline and the Chicago River. With its prime location in the heart of downtown, the OPO Building provides easy access to major transportation hubs, including Union Station and multiple CTA lines, making it convenient for commuters. The building is home to a variety of amenities, including restaurants, a fitness center, and collaborative workspaces, creating a vibrant and dynamic work environment in one of Chicago's most iconic areas. Role Overview The Executive Administrative Assistant provides comprehensive administrative and operational support to senior leaders. This role is responsible for managing complex schedules, coordinating travel, supporting meetings and executive programs, and assisting with the planning and execution of internal events. The ideal candidate is highly organized, proactive, professional, and able to work effectively in a fast‑paced environment while handling confidential information with discretion.

Requirements

5+ years of executive administrative experience.
Experience in event planning or large‑scale meeting coordination.
Strong proficiency in Microsoft Office and collaboration tools.
Exceptional organization and multitasking ability.
In office 4-5 days per week

Responsibilities

Manage complex calendars and scheduling for senior leaders, including prioritizing requests and resolving conflicts.
Manage complex calendars and scheduling for senior leaders, including prioritizing requests and resolving conflicts.
Coordinate domestic and international travel, including itineraries, accommodation, and transportation.
Provide day‑to‑day administrative support such as document preparation, meeting materials, and executive communications.
Represent the organization professionally to internal and external stakeholders, including visitors and partners.
Coordinates special projects and provide concierge-style support which may include off-site responsibilities.
Support the preparation and coordination of meetings, including agendas, materials, attendee lists, and follow‑up actions.
Assist with recurring executive programs, leadership meetings, and organizational initiatives.
Ensure meetings are well‑organized and executives are prepared with relevant information.
Process purchase orders and collaborate with finance and operational partners as needed.
Prepare and submit expense reports, including travel‑related expenses.
Maintain executive files, records, and other confidential materials in an organized manner.
Provide a high level of service and hospitality when supporting guests and visitors.
Position requires in office 4-5 day per week.
Assist with the planning and execution of internal and external events, such as meetings, offsites, trainings, and team‑building activities.
Coordinate logistics including venues, catering, audiovisual needs, materials, transportation, vendors, and budget tracking.
Develop timelines and event documentation and provide on‑site or virtual event support as needed.
Support hybrid and virtual event Communication & Relationship Management Act as a liaison between executives, internal teams, and external partners.
Draft and edit correspondence, presentations, announcements, and meeting summaries.
Handle sensitive and confidential information with professionalism and discretion.
Build effective working relationships across all levels of the organization.

Benefits

Fair and competitive salary and incentive compensation packages with an upside for overachievement
Generous paid time off, including vacation, personal days, sick days and annual community service days
Health, dental and vision benefits, including access to telemedicine and mental health services
2:1 401(k) match, up to 8% match immediately upon hire
Discounted Employee Stock Purchase Plan
Tax Savings Accounts for health, dependent and transportation
Employee referral bonus program
Volunteer opportunities to help you give back to your communities
Complimentary lunch, snacks and coffee in any Cboe office
Paid Tuition assistance and education opportunities
Generous charitable giving company match
Paid parental leave and fertility benefits
On-site gyms and discounts to other fitness centers
Paid Time Off