Executive Administrative Assistant

Altera Semiconductor • San Jose, CA

7d

About The Position

As an Executive Administrative Assistant , you will provide advanced support to senior executive staff while ensuring professional execution of administrative responsibilities. This role requires exceptional organization, attention to detail, strong communication , and the ability to handle confidential information with discretion.

Requirements

• 9+ years of experience as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., MS Teams , Slack, Zoom).
• Excellent organizational, time-management , and multitasking skills.
• Exceptional attention to detail and problem-solving abilities.
• Ability to work independently and handle multiple priorities in a fast-paced environment.
• Demonstrated ability to exercise discretion and maintain confidentiality.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements and itineraries.
• Serve as a liaison between executives, staff, and external partners, ensuring effective communication and follow-through.
• Handle confidential information with discretion and integrity.
• Support strategic initiatives by organizing information, tracking deliverables, and assisting with project coordination.
• Anticipate executive needs and proactively resolve administrative and logistical issues.
• Assist with event planning, meeting logistics , and document preparation.
• Prepare, process, and reconcile executive expense reports in accordance with company policies and procedures.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed