Executive Administrative Assistant

Bombardier•Rosemont, IL

6h•$60,000 - $80,000•Onsite

About The Position

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise. Bombardier’s Benefits Program With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following: Insurance plans (Dental, medical, life insurance, disability, and more) Competitive base salary Retirement savings plan Employee Assistance Program Tele Health Program What are your contributions to the team?We are looking for an on-site Office Administrator who is highly organized with excellent interpersonal skills to be an integral part of site administrative functions. If you have experience with purchasing, handling visitors, and general financial administrative skills such as accounts payable, reporting, and invoicing, consider joining us at our distribution site near Des Plaines, Illinois. As the primary contact for the front office, we will count on your positive, can-do attitude and ability to handle multiple conflicting priorities while meeting tight deadlines. You will handle invoices, accounts payable, purchase orders (PO), provide support for annual budgets, monthly reporting, etc. You will also provide general administrative support such as event planning.

Requirements

High school diploma
2+ years of experience in a warehousing or distribution environment
2+ years of experience in accounts receivable/payable, revenue recognition, and forecasting
1+ years of office administrative experience
Working knowledge of related systems such as SAP/ERP

Nice To Haves

A degree in business or finance is a plus

Responsibilities

Handle purchasing for office and general supplies to ensure proper inventories are available
Facilitate and manage working capital optimization through the improvement of AR, AP, and billing KPIs (Key Performance Indicators)
Assist with planning meetings and events such as ordering lunches, organizing invites, and collaborating with internal and external customers
Embrace and model a culture of belonging in a diverse workforce where all associates feel safe, valued, and included
Other responsibilities as assigned