Executive Administrative Assistant (Contract)

Pacific Temporary Services • Roseville, CA

1d • Onsite

About The Position

A leading healthcare provider in the greater Sacramento region is seeking an experienced Executive Assistant to provide high-level administrative support to a Physician and Chief for approximately 7-months. This role joins a collaborative team of five Executive Assistants who support a fast-paced, evolving healthcare provider department. The ideal candidate thrives in dynamic environments, communicates openly, and brings a positive, solutions-oriented mindset to shifting priorities and last-minute requests. This is a 7-month contract position, providing support throughout a maternity leave period (through November).

Requirements

• 5+ years of Executive Assistant or senior administrative support experience
• Strong proficiency in Office 365 and modern workplace technology
• Proven ability to work effectively within a tight-knit executive administrative support team
• Excellent communication skills and a collaborative, team-first approach
• High energy, thrives in fast-paced environments with constant activity
• Flexible, adaptable, and comfortable with evolving priorities
• Positive, growth-oriented mindset — able to handle change with professionalism
• Proactive communicator who asks questions, seeks clarity, and ensures all details are captured to execute tasks successfully

Responsibilities

• Coordinate meeting logistics, including scheduling, materials, and follow-up
• Manage MS Teams and all virtual meeting operations
• Arrange catering and food orders for meetings and events
• Serve as the primary point of contact between the department and outlying facilities
• Prepare and submit expense reports
• Support event coordination, including dinners and special engagements
• Navigate between Roseville and Sacramento medical centers as needed
• Provide occasional support for evening meetings (approx. 2–3 per month)
• Deliver consistent, high-quality administrative support throughout the maternity leave period (through November)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 11-50 employees