Executive Administrative Assistant, MSIM Real Assets

Morgan Stanley•New York, NY

1d•$85,000 - $95,000

About The Position

Executive Administrative Assistant, MSIM Real Assets We do it in a way that's differentiated - and we've done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser. Expected base pay rates for the role will be between $85,000 and $95,000 per year at the commencement of employment. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees. It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Requirements

Bachelor's degree
At least 8+ years of relevant Executive Administrative Assistant experience, preferably in the finance or investment management industry
Exceptional organizational and multitasking abilities
Excellent written, verbal, and interpersonal communication skills
Ability to work independently and proactively, but also a strong team player, and willingness to take direction when needed
Ability to prioritize tasks and follow-up with a sense of urgency
Strong judgement, attention to detail / accuracy and accountability
Positive attitude, with the willingness to take on ad hoc projects
Proven ability to handle sensitive information with discretion and maintain confidentiality
Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and familiarity with corporate expense/travel tools (Concur)

Responsibilities

Calendar & Scheduling Management - coordinate complex calendars, communicate and correspond with internal/external participants, schedule conference rooms or external venues, address technology needs, and handle catering arrangements, as needed.
Domestic/international travel arrangements - includes developing detailed itineraries, managing any visa requirements, and addressing other travel/logistics related requirements including expense tracking.
Expense Processing and Management - prepare, submit, and monitor expense reports and vendor payments for team members.
Telephone Coverage for Executives - handle calls and emails professionally, and includes responding to inquiries, routing calls, and taking detailed messages.
Confidential Information Handling - ability to maintain strict confidentiality and exercise discretion in sensitive matters.
Manage other miscellaneous administrative activities including technology requests, preparing copies of meeting materials, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully-functioning work area
Ad hoc business event coordination, special projects / requests as needed.

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