Executive Administrative Assistant

OMNI Consulting Solutions•El Segundo, CA

23h•Onsite

About The Position

Highly skilled Executive Assistant to provide direct support to senior leadership within a Department of Defense (DoD) organization, with a strong preference for candidates possessing U.S. Space Force (USSF) experience. The ideal candidate will demonstrate exceptional organizational, communication, and coordination skills, along with deep familiarity with DoD administrative processes and USSF-specific personnel systems.

Requirements

Minimum 5 years of experience supporting senior-level leadership within the Department of Defense
Demonstrated experience working with the U.S. Space Force (USSF) or closely aligned organizations
Proficiency in staff tasking systems, including ETMS or equivalent platforms
Direct experience with USSF personnel processes, including awards, decorations, and performance evaluations
Strong knowledge of DoD correspondence formats and administrative procedures
Excellent written and verbal communication skills
High level of discretion, professionalism, and attention to detail
Bachelor’s degree (BA/BS) required
Active Secret security clearance required

Nice To Haves

Familiarity with additional DoD systems (e.g., DTS, ePubs, MyEval, or equivalent)
Prior experience in a Headquarters, Staff, or Command environment
Organizational excellence and time management
Ability to manage multiple high-priority tasks under tight deadlines
Strong interpersonal skills and executive presence
Proactive problem-solving and critical thinking

Responsibilities

Provide high-level executive support to senior leaders, including calendar management, meeting coordination, and travel arrangements
Manage and track taskings through DoD and USSF staff tasking systems, including Enterprise Task Management System (ETMS)
Coordinate, draft, review, and route official correspondence and staff packages in accordance with DoD and USSF standards
Prepare and process USSF personnel documentation Awards and decorations Performance evaluations (OPRs/EPBs or equivalent) Decorations packages and citation
Maintain situational awareness of suspense items and ensure timely completion of all assigned actions
Serve as a liaison between leadership, internal staff, and external stakeholders
Support meeting preparation, including agenda development, read-ahead materials, and executive briefings
Ensure compliance with DoD records management and administrative policies