Executive Administrative Assistant

Koniag Government Services•Washington, DC

1d•Onsite

About The Position

Koniag Professional Services, LLC a Koniag Government Services company, is seeking an Executive Administrative Assistant to support KPS and our government customer in Washington, DC. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. The Office of Cybersecurity, Energy Security, and Emergency Response (CESER) address emerging threats while protecting America's energy infrastructure from cyber, physical, and natural hazard risks. CESER leadership maintains critical communications with department leaders, energy sector stakeholders, White House officials, legislative staff, and foreign dignitaries. This position provides comprehensive daily administrative support to one or more senior-level managers or department heads within CESER, including the Director, Principal Deputy Director, Chief Operating Officer, and Division Deputy Directors. The role maintains a consistent presence at the CESER Front Desk during regular business hours, serving as the primary point of contact while executing core administrative functions across Administration Management, Executive Administrative Functions, Executive Scheduling, and Executive Timekeeping Management to support CESER's critical national security mission.

Requirements

Bachelor's degree in Business, Organizational Communications, Political Science, Management, or related field from an accredited college or university
Minimum 6 years of total professional experience
At least 5 years of relevant Government work experience
Experience in executive-level administrative support, preferably supporting senior management officials equivalent to Senior Executive Service/GS-15 level and above
Proficiency working in MS Windows environment
Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to draft Word documents and PowerPoint presentations for federal review
Ability to utilize Excel to track and review data and perform analysis for federal use
Knowledge of Concur Government Edition for travel management services preferred
Demonstrated ability to be self-directed and take initiative
Ability to anticipate and address needs proactively
Proven ability to see projects through to completion
Ability to follow oral and written directions to complete assigned duties
Strong organizational and time management skills
Strong written and verbal communications skills
Multitasking capabilities
Problem-solving abilities
Prioritization of tasks
Ability to effectively interact with staff and constituents
Ability to read, write, understand, and communicate fluently in English
English shall be the only language used for all business transactions
U.S. citizenship required (or lawfully admitted permanent resident with appropriate immigration documentation)
Must pass background investigation for Personal Identity Verification (PIV) card
Ability to handle sensitive information with appropriate discretion
Must pass background investigation for PIV card access

Nice To Haves

Correspondence Management
C-Suite Task Management
Prior experience with DOE preferred but not required

Responsibilities

Provide comprehensive daily administrative support to one or more senior-level managers or department heads
Maintain consistent presence at CESER Front Desk during regular business hours (8:00 AM - 5:30 PM), acting as primary point of contact
Execute core administrative functions across four key areas: Administration Management, Executive Administrative Functions, Executive Scheduling, Executive Timekeeping Management
Record, organize, and distribute meeting minutes for assigned executives and teams
Prepare correspondence, reports, memoranda, spreadsheets, and presentations using MS Office Suite
Review documents for proper format, grammar, and accuracy before signatures
Send thank you emails to presenters and special attendees within 3 business days following meetings
Manage routine administrative tasks on continuous basis to support departmental missions
Coordinate official travel in compliance with Federal Travel Regulations (FTR)
Provide asset tracking and management support
Coordinate secured meetings and events
Handle reception duties including answering telephones, greeting visitors, and managing visitor policies
Monitor and track correspondence to ensure suspense requirements are met
Maintain filing systems and databases in accordance with approved guidelines
Arrange conference rooms, teleconference lines, and transportation for meetings
Perform setup for Video Teleconferences (VTCs)
Handle routine duplication and coordinate with DOE Reproduction for larger jobs
Maintain inventory of office supplies and Government Furnished Equipment (GFE)
Submit travel vouchers within 5 business days of travel conclusion