Executive Administrative Assistant

Apex Health Solutions•Houston, TX

16d

About The Position

Provides support for company executive leadership and management personnel. Supports routine interactions with Client Partner organizations and serves as the primary administrative support person for Apex Health. Builds credibility and trust across the Client system and has the diplomacy to interface and interact with key Client Partner executives and support personnel to achieve operational initiatives and opportunities for collaboration. Location: Houston, TX Essential Functions Disposes of matters of routine nature to conserve executive(s) time, maintains regular and follow-up files and confidential data, and collects information needed by executive(s) for board and committee meetings conferences and reports. Arranges meetings and schedules conferencing options as directed. Administrative duties may involve the preparation of various reports, the analysis of reports with recommended actions, and the supervision and/or monitoring of work activities within the group for the responsible executive(s). Serves at times as a Project Manager, ensuring that deliverables are prepared and timelines are met. Types reports, letters, memorandum, and other correspondence for one or more individuals using a computer or other appropriate office equipment. Answers phones, routes calls, takes messages, handles information requests and greets visitors; makes travel arrangements and reservations. Ensures compliance with general healthcare administrative standards; adheres to all client partner policies, procedures, and standards within budgetary specifications including time management, supply management, productivity and quality of service. Promotes individual professional growth and development by meeting requirements for mandatory/continuing education, skills competency, supports department-based goals which contribute to the success of the organization; serves as preceptor, mentor, and resource to less experience staff. Coordinates office management activities, plans events and volunteer activities, and maintains office policies and procedures. Operates and maintains office equipment, maintaining relationships with third party vendor support organizations. Other duties as assigned.

Requirements

High School Diploma or GED
5+ years of experience working with senior level executives as executive assistant or similar supporting role
Basic Knowledge of healthcare delivery
Basic Knowledge of technical vocabulary of healthcare industry
Intermediate Familiarity with basic research methods and reporting techniques
Advanced Knowledge of office management and basic accounting procedures
Advanced Ability to follow confidentiality guidelines
Advanced Ability to drive multiple projects
Advanced Ability to work in a fast paced environment with changing priorities
Advanced Ability to work within tight timeframes and meet strict deadlines
Advanced Demonstrated organizational skills
Advanced Demonstrated time management and priority setting skills
Advanced Demonstrated analytical skills
Advanced Demonstrated written and verbal communication skills
Advanced Demonstrated problem solving skills
Advanced Demonstrated interpersonal skills
Intermediate Microsoft Outlook
Intermediate Microsoft Word
Intermediate Microsoft PowerPoint
Intermediate Microsoft Excel

Nice To Haves

Bachelor's Degree in business administration or related field

Responsibilities

Disposes of matters of routine nature to conserve executive(s) time
Maintains regular and follow-up files and confidential data
Collects information needed by executive(s) for board and committee meetings conferences and reports
Arranges meetings and schedules conferencing options as directed
Prepares various reports, the analysis of reports with recommended actions
Supervises and/or monitoring of work activities within the group for the responsible executive(s)
Serves at times as a Project Manager, ensuring that deliverables are prepared and timelines are met
Types reports, letters, memorandum, and other correspondence for one or more individuals using a computer or other appropriate office equipment
Answers phones, routes calls, takes messages, handles information requests and greets visitors
Makes travel arrangements and reservations
Ensures compliance with general healthcare administrative standards
Adheres to all client partner policies, procedures, and standards within budgetary specifications including time management, supply management, productivity and quality of service
Promotes individual professional growth and development by meeting requirements for mandatory/continuing education, skills competency
Supports department-based goals which contribute to the success of the organization
Serves as preceptor, mentor, and resource to less experience staff
Coordinates office management activities, plans events and volunteer activities, and maintains office policies and procedures
Operates and maintains office equipment, maintaining relationships with third party vendor support organizations
Other duties as assigned