Executive Administrative Assistant

Lockheed Martin•Bethesda, MD

1d•Hybrid

About The Position

Performs a variety of administrative and secretarial duties for assigned leader or Executive. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; VP diary management and scheduling; VP and Executive team travel arrangements and subsequent expense management and reconciliation; interviewing callers; arranging meetings and conferences; and receiving, referring, or answering mail.; answers questions relating to office operations and established policies and procedures. This position is for an experienced Executive Administrative Assistant, reporting to the Vice President, Enterprise Strategy Integration. The selected candidate for this role will successfully execute the job duties described below: Manage complex calendar engagements with an understanding of which activities are most important for the appropriate allocation of the VP’s time Prepare and reconcile expense reports and coordinate arrangements and travel plans for extensive domestic and international travel Handle professionally with the highest level of confidentiality sensitive information Work independently, exercise considerable discretion, tact and independent judgment and be forward thinking in managing activities for the Vice President Help plan and execute stakeholder visits and meetings, company events, conferences, and meetings, ensuring all logistics are well coordinated Exhibit professional interface with colleagues, employees, leaders, and customers Manage the logistical requirements for senior leaders visiting the LM sites Demonstrate initiative, discretion, and tact in managing email, telephone calls and other requests Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines Multitask effectively to handle various administrative tasks and ad-hoc projects as required The role requires regular onsite work and occasional travel as needed.

Requirements

5+ years of recent and demonstrated extensive experience providing executive administrative assistant support to VP level clients
Knowledge of Lockheed Martin’s BAs, functions, procedures, and operations
Strong written and verbal communication skills
Sound decision making and prioritization ability, with ability to problem solve complex issues
Ability to work independently and collaborate in a dynamic, changing environment
Excellent organizational skills and attention to detail
Excellent calendar management skills including the ability to coordinate complex executive meetings
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams; LM Travel and Expense Reporting system
Discretion while handling sensitive information with the ability to maintain confidentiality
Demonstrated ability to act with diplomacy and professionalism with customers, colleagues, and leaders
Ability to handle a variety of assignments at one time and complete assignments accurately and on time
Ability to travel when required

Nice To Haves

Demonstrated proficiency in preparing reports, documents and presentations for executives.
Working knowledge of Lockheed Martin policies and procedures

Responsibilities

Manage complex calendar engagements with an understanding of which activities are most important for the appropriate allocation of the VP’s time
Prepare and reconcile expense reports and coordinate arrangements and travel plans for extensive domestic and international travel
Handle professionally with the highest level of confidentiality sensitive information
Work independently, exercise considerable discretion, tact and independent judgment and be forward thinking in managing activities for the Vice President
Help plan and execute stakeholder visits and meetings, company events, conferences, and meetings, ensuring all logistics are well coordinated
Exhibit professional interface with colleagues, employees, leaders, and customers
Manage the logistical requirements for senior leaders visiting the LM sites
Demonstrate initiative, discretion, and tact in managing email, telephone calls and other requests
Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines
Multitask effectively to handle various administrative tasks and ad-hoc projects as required