Executive Administrative Assistant - Nursing Admin.

UMC Health System

22h•Onsite

About The Position

We’ve learned that what is best for patients is also best for employees. Learn more about why we are one of the Best Companies to Work for in Texas®. Job Summary The Administrative Assistant-Executive is responsible for assisting a member or members of UMC Executive team with various administrative duties Reports to: Job Specific Responsibilities Daily assignments may include but are not limited to: • Provides administrative support to member(s) of UMC Executive team • Greets and assists visitors to the department, both internal and external, via phone or in person • Responsible for planning and hosting meetings including venue scheduling, media presence, meal planning, invitations, décor, as needed • Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution • Ensure assigned executive members are informed and kept aware of on and offsite meetings and events that require their presence • Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment • Prepare Power-point presentations or spreadsheet analytics as assigned by the Director • Manage purchase order request, invoice payments, in addition to ordering supplies • May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel • Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required • Works cooperatively with Administrative Assistants of other executive members and all UMC leadership teams • All other assigned duties as requested by assigned department Education and Experience • High School Diploma or GED • +5 years of executive supporting an executive (VP or higher) • Proficient user of Microsoft Word, Powerpoint, and Excel Required Licensures/Certifications/Registrations N/A Skills and Abilities • Excellent organizational skills and attention to detail • Ability to operate and troubleshoot general office equipment • Excellent communication skills; must be able to read, write, and understand English fluently • Minimum typing skills 45wpm with accuracy Interaction with Other Departments and Other Relationships Depending on the assigned department, the person in this role will have interactions with many departments and employees within UMC. Interactions with patients, family members, and representatives of patients, and providers is possible. Physical Capabilities Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Incumbent should be able to push, pull, and lift up to 10 pounds Environmental/Working Conditions Work area is well lighted, and subject to varying indoor temperatures changes. Position is sedimentary but may require extensive walking, standing, and/or stooping on occasion. UMC Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Request for accommodations in the hire process should be directed to UMC Human Resources. Benefits: Resilience program Emotional Physical Spiritual Financial Career Community On-Site Professional Counselors (EAP) Discounted Pharmacy Cost Cash Retention Bonus (only one in our region) Retirement Benefits w/Employer Match PTO & Extended Illness Medical, Dental, & Vision Insurance And more at: https://apps.umchealthsystem.com/documents/wellness.pdf UMC Vision, Mission and Standards: Vision: To Serve Our Patients in the Best Teaching Hospital in the Country Mission Statement: Service is our passion. We serve by providing safe, high quality care to all, achieving excellent financial performance, and training tomorrow’s healthcare professionals. Standards of Excellence: Attitude, Communication, Responsiveness, Compassion, Teamwork, Ownership, Safety and Respect About UMC Magnet Designated 501 licensed beds 62 Site locations Regions only Level I Trauma Center Regions only BICU DNV accredited Primary teaching hospital for the Texas Tech University Health Sciences Center (TTUHSC) Ranked as one of the Best Places to Work in Texas by Texas Monthly UMC Physicians Culture, Vision, Mission, and Standards: Culture: Service is Our Passion Vision: The best place to work and the best place to receive healthcare. Mission Statement: To improve the quality of life for our community by providing the best patient experience for every patient. Standards: Teamwork, Respect, Accountability, Compassion, Kindness About UMCP 35 Practice Locations – private practices and urgent care centers Over 125 physicians and advanced practice providers Ranked as “One of the Best Places to Work in Texas” by Texas Monthly Employee Engagement Score of 96% measured by Press Ganey Associates

Requirements

High School Diploma or GED
+5 years of executive supporting an executive (VP or higher)
Proficient user of Microsoft Word, Powerpoint, and Excel
Excellent organizational skills and attention to detail
Ability to operate and troubleshoot general office equipment
Excellent communication skills; must be able to read, write, and understand English fluently
Minimum typing skills 45wpm with accuracy

Responsibilities

Provides administrative support to member(s) of UMC Executive team
Greets and assists visitors to the department, both internal and external, via phone or in person
Responsible for planning and hosting meetings including venue scheduling, media presence, meal planning, invitations, décor, as needed
Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution
Ensure assigned executive members are informed and kept aware of on and offsite meetings and events that require their presence
Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment
Prepare Power-point presentations or spreadsheet analytics as assigned by the Director
Manage purchase order request, invoice payments, in addition to ordering supplies
May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel
Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required
Works cooperatively with Administrative Assistants of other executive members and all UMC leadership teams
All other assigned duties as requested by assigned department