Executive Administrative Assistant

Expert Staffing West•Los Angeles, CA

1d•$120 - $135

About The Position

This role reports to the Manager, Legal Administrative Services – West, taking daily direction from their assigned partners. Providing executive support as part of a team of Legal Executive Assistants to a group of partners and Of Counsels, including dedicated support to the Partner-in-Charge. Collaborating closely with assigned partners to manage day-to-day coordination of their practices, including proactive and strategic calendaring, anticipating scheduling conflicts, ensuring appropriate spacing between meetings, and independently identifying solutions to logistical and workflow challenges. Serving as a central point of contact across offices and departments, facilitating communication and coordination among attorneys, clients, administrative departments, and firm leadership. Managing a broad range of complex executive-level administrative duties, including scheduling meetings, preparing reports and materials, performing accurate and detailed time entry with careful review prior to release, editing documents, responding to correspondence, assisting with technology-related needs, and processing a high volume of detailed expense reports (including frequent international travel and foreign currency transactions). Organizing high-volume, complex domestic and international travel arrangements, including detailed itineraries, multi-leg travel, and frequent changes, ensuring seamless execution and responsiveness. Managing client onboarding, billing, and relationship management activities with professionalism and discretion. Supporting special projects and firm initiatives for the Partner-in-Charge, including coordination of firm events with charitable contribution components, managing attendee lists, preparing and processing donations, securing required approvals (including CFO approval), managing related communications, and submitting associated expense entries. Providing back-up support to peers and collaborating effectively within a team-based support structure.

Requirements

Attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
Demonstrated experience providing executive-level support in a fast-paced professional services environment.
Exceptional problem-solving skills, with the ability to anticipate needs, identify solutions proactively, and exercise independent judgment.
Strong interpersonal skills with a collaborative, team-oriented approach and the ability to build effective working relationships across offices and departments.
Professional presence with strong verbal and written communication skills; comfortable interacting with a wide range of individuals, including attorneys, clients, and firm leadership.
Bachelor’s degree preferred or equivalent relevant work experience.
A minimum of 5 years of executive-level administrative support experience required, ideally in a law firm, corporate, or other professional services environment.
Highly proficient in Microsoft Office Suite and able to quickly learn and utilize industry-specific applications and emerging technology platforms.

Nice To Haves

Experience supporting senior executives, partners, or leadership-level professionals in a fast-paced setting is strongly preferred.
Prior litigation experience or familiarity with litigation practices is helpful but not required.