Executive Administrative Assistant

RADIOLOGY LTD LLC • Tucson, AZ

1d • Onsite

About The Position

Radiology Ltd., is a 500-employee medical imaging organization providing World-Class Imaging to improve the health of all Southern Arizona. Radiology Ltd. is seeking a full time Executive Administrative Assistant to join our team. Hours are Monday- Friday 8 AM - 5 PM. This position is based at our Wilmot office on the east side of Tucson. This is an on-site position. The Executive Administrative Assistant serves as a highly trusted, proactive administrative partner to the Executive Office Manager (EOM) and the Senior Leadership Team (SLT). This role provides comprehensive executive-level administrative, operational, and coordination support to ensure the smooth and efficient functioning of the Administration Department. The Executive Administrative Assistant supports the EOM and SLT through advanced calendar management, confidential communications, project coordination, and day-to-day executive office operations. This position requires exceptional discretion, organization, judgment, and professionalism in interactions across all levels of the organization and with external stakeholders.

Requirements

• Knowledge of executive-level administrative practices
• Knowledge of and adherence to company policies, procedures, and confidentiality protocols
• Knowledge of HIPAA regulations and the handling of sensitive information
• Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio) and calendar management systems such as Outlook
• Skill in managing multiple calendars, coordinating complex schedules, and organizing meetings across departments and stakeholder groups
• Associate’s degree in Business Administration, Communications, or a related field preferred; some college coursework considered in lieu of a degree
• Minimum of 1 year of executive-level administrative experience supporting Executive Suite or senior leadership
• Experience in healthcare preferred
• Demonstrated experience in coordinating complex schedules, managing projects, and handling confidential information

Nice To Haves

• Notary Public (or ability to obtain)

Responsibilities

• Provides high-level administrative and operational support to the Executive Office Manager, Senior Leadership Team, and Physicians, including complex calendar management, scheduling, and coordination using tools such as QGenda and Outlook
• Serves as the primary front desk presence for the administrative office, providing professional first point-of-contact coverage throughout the business day
• Assists the EOM in managing executive calendars by anticipating conflicts, prioritizing requests, and ensuring alignment with organizational priorities
• Serves as a key point of contact for internal and external communications on behalf of the EOM and SLT, drafting and responding to correspondence with professionalism and timeliness
• Coordinates logistics for executive and SLT meetings, including agendas, meeting materials, invitations, venues, catering, and attendance tracking
• Maintains physical and electronic filing systems, ensuring accurate recordkeeping and safeguarding confidential and sensitive information
• Supports physician and executive operational needs by assisting with onboarding/offboarding processes, system access coordination, HRIS updates, and IT ticket submissions as directed by the EOM

Benefits

• We offer full benefits including medical, free dental, vision, life insurances, 401(k), paid time off, short- & long-term disability, telemed services as well as other work site benefits!
• We have employee events throughout the year for all staff including an annual family picnic, group hikes, walks and community service events.
• Annual bonuses and merit increases are part of our compensation package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees