Executive Administrative Assistant

Nationwide•Columbus, OH

1d•Hybrid

About The Position

Are you passionate about being part of a team at a Fortune 100 company with nearly $70 billion in annual sales that delivers extraordinary care to help individuals and businesses prepare for and protect their future? If so, then Nationwide Financial could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers and partners are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care. We are seeking a highly organized, proactive Executive Administrative Assistant to support a senior leader within the Retirement Solutions business. This individual will play a critical role in managing a fast‑changing calendar, coordinating meetings, and planning travel logistics for leadership team. The ideal candidate thrives in a dynamic environment, brings strong attention to detail, and genuinely enjoys administrative work as a longer‑term career path. There is potential for the position to evolve into a shared administrative role, supporting up to two (or more) leaders from a calendaring and correspondence standpoint, with additional team travel/expense coordination. Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you! As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Requirements

Prior experience in an administrative or executive assistant role (industry experience not required).
Strong learning agility and comfort onboarding into new business areas.
Meticulous attention to detail; naturally organized and process‑oriented.
Ability to manage ambiguity, frequent rescheduling, and evolving priorities.
Enjoys administrative work and is interested in staying in this type of role longer‑term.
Flexible with work hours; core support needed roughly 8:30 a.m. – 5:30 p.m. ET, with some flexibility.
High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
Typically, six or more years related administrative assistant experience.
Knowledge of company policies and organizational structure.
Understanding of office practices and procedures.
Ability to make decisions and recommend solutions to work processing and office management problems.
Strong communication skills to interact with all levels of leaders, associates, and external contacts.
Ability to proofread own work and work of others for content and format accuracy.
Intermediate mathematical calculation skills.
Ability to build effective business relationships.

Nice To Haves

Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
Nationwide experience is highly desirable.

Responsibilities

Focuses on both daily and longer-range calendar for multiple leaders and teams.
Manages leader's personal calendar as directed.
Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
Compiles information for reports and presentations.
Screens communications for action items and due dates, bringing key items to the leader's attention.
Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc.
Drafts responses for executive review, implementing their style into all communications.
Rarely seeks guidance on email replies.
Provides assistance with office procedures or processes that help the team be more productive and efficient.
Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
Manages budget for meeting planning.
Conducts quality checks on invoices/accounts payable.
Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
May participate in special projects as assigned.
May perform other responsibilities as assigned.

Benefits

medical/dental/vision
life insurance
short and long term disability coverage
paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date
nine paid holidays
8 hours of Lifetime paid time off
8 hours of Unity Day paid time off
401(k) with company match
company-paid pension plan
business casual attire