Executive Administrative Assistant

Fortive•Everett, WA

7d•Hybrid

About The Position

Executive Assistant to the VP of Talent Enablement Location: Everett, WA (onsite 4 days per week, ability to work remotely on Fridays) Fortive is seeking a highly capable Executive Assistant to support the VP of Talent Enablement in a high‑impact partnering role. This position goes beyond traditional administrative support and is designed for someone who takes ownership of how a senior leader operates day to day. You manage priorities, shape the flow of meetings and communications, and bring discipline to the rhythm of the business for the Talent Enablement Center of Excellence. Working in alignment with Fortive’s focus on clear priorities and strong execution, you anticipate needs, apply sound judgment, and help ensure the executive and team remain focused on the work that matters most. This role provides meaningful responsibility for someone who values accountability, precision, and visible enterprise‑level impact, making it ideal for an Executive Assistant who wants to be trusted as an operating partner, exercise sound judgment daily, and contribute significantly to how work gets done at Fortive. Support Priorities Primary Support VP, Talent Enablement — full‑scope executive partnership, including calendar and priority management, communications support, meeting cadence and Rhythm of Business (ROB), travel and expenses, and day‑to‑day operating leverage. Secondary Support VP, Total Rewards — targeted support including calendar coordination, travel planning, and task‑based assistance as needed, aligned to availability and enterprise priorities. Tertiary Support Talent Enablement direct reports — limited, standardized support for travel and expense processing, aligned to defined guidelines and standard work. Prioritization & Governance The VP of Talent Enablement sets Executive Assistant prioritization and allocation of support. Scope of Responsibilities Executive Time Leverage & Communications Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate. Prepare executive for meetings by ensuring access to relevant meeting materials including purpose, agenda, pre-reads. Assist with relevant follow-up tasks. Enforce scheduling hierarchy, protect personal and professional commitments, and preserve 3–4 hours of daily focus time. Prepare daily agendas, decision packets, room and technology setups, and executive readiness materials. Calendar, Meetings & Rhythm of Business Own the Rhythm of Business (ROB), including weekly staff meetings, bi‑weekly 1:1s, skip‑levels, quarterly All Hands, and QBR/MBR cycles, COE file organization, Team’s channel. Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through. Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility. Coordinate space planning and all meeting logistics. Travel, Expenses & Policy Alignment Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays. Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals. Approve expense reports for direct reports within policy. COE Operations, Vendors & Budget Partner with Procurement and functional leaders on POs, SOWs, vendor coordination, and budget tracking. Maintain dashboards, templates, trackers, and standard work to improve execution consistency and visibility. Learning & Development Surge Support Provide periodic sprint support for virtual learning programs and events, at the direction of the Learning Operations Manager. Decision Rights Calendar trade‑offs and priority decisions. Drafting and sending executive communications within defined categories. P‑card spending within established limits; vendor selection for routine needs. Approval of direct reports’ expense reports.

Requirements

Minimum of 3 years of experience supporting Senior Executives in a complex, fast‑paced environment.
Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; Concur required; Power BI preferred.
Strong judgment, discretion, and the ability to operate effectively with incomplete information.
High level of AI fluency for drafting, synthesis, and summarization.
Judgment‑Centered Autonomy: Comfortable making decisions independently and saying “no” when needed to protect priorities.
Anticipatory Orientation: Naturally looks ahead, prepares contingencies, and flags risks early with options. Adapts to new processes and technologies.
Executive Presence: Calm, professional, and credible in interactions with senior leaders and external partners.
Relationship Intelligence: Adapts tone by stakeholder; builds trust across boundaries. Maintains confidentiality and discretion. Collaborates well with internal and external stakeholders.
Systems Thinking: Thinks in workflows, not just tasks; documents and improves processes continuously.
Resilience: Maintains clarity and composure in high‑pressure or rapidly changing situations.
Service Orientation with Backbone: Mission‑first mindset paired with assertiveness and accountability.

Nice To Haves

Power BI preferred.

Responsibilities

Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate.
Prepare executive for meetings by ensuring access to relevant meeting materials including purpose, agenda, pre-reads.
Assist with relevant follow-up tasks.
Enforce scheduling hierarchy, protect personal and professional commitments, and preserve 3–4 hours of daily focus time.
Prepare daily agendas, decision packets, room and technology setups, and executive readiness materials.
Own the Rhythm of Business (ROB), including weekly staff meetings, bi‑weekly 1:1s, skip‑levels, quarterly All Hands, and QBR/MBR cycles, COE file organization, Team’s channel.
Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through.
Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility.
Coordinate space planning and all meeting logistics.
Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays.
Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals.
Approve expense reports for direct reports within policy.
Partner with Procurement and functional leaders on POs, SOWs, vendor coordination, and budget tracking.
Maintain dashboards, templates, trackers, and standard work to improve execution consistency and visibility.
Provide periodic sprint support for virtual learning programs and events, at the direction of the Learning Operations Manager.
Calendar trade‑offs and priority decisions.
Drafting and sending executive communications within defined categories.
P‑card spending within established limits; vendor selection for routine needs.
Approval of direct reports’ expense reports.