Executive Assistant To CEO

Communities In Schools of Southeast Harris and Brazoria County•Angleton, TX

4d•Onsite

About The Position

The Executive Administrative Assistant supports the Chief Executive Officer, CEO, of Communities In Schools of Southeast Harris and Brazoria County with executive-level leadership and dedicated support of appointment scheduling, travel plans, a variety of event coordination, and assist with collaborating on administrative processes. This role will include communication and direct interaction with executive-level personnel, internal and external affiliate directors, and external collaborators.

Requirements

Initiative-taking and works to anticipate tasks or needs of the CEO, Executive Team and/or the Board
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent mindfulness.
Extraordinarily strong people skills and the ability to build relationships with but not limited to staff, board members, ISD staff.
Expert-level written and verbal communication skills
Demonstrated initiative-taking approaches to problem-solving with strong decision-making capability.
Highly resourceful collaborator, with the ability to also be extremely effective independently.
Ability to handle confidential information with discretion, be adaptable to various competing demands.
Forward-looking thinker, who actively seeks opportunities and proposes solutions
Exceptional support skills, including the ability to respond to members, internal staff, and others in a professional, knowledgeable, and friendly manner.
Bachelor’s degree preferred but can be substituted with 3-5 years of related experience, preferably in a non-profit organization.
Elevated level of proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat
Strong leadership, problem solving and strategic planning skills.
Ability to communicate effectively, both orally and in writing.
Knowledge of management and experience in organizational effectiveness and operations management implementing best practices.

Responsibilities

Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments, completing expense reports, composing, and preparing correspondence that is time-sensitive and confidential.
Arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates, and ensures the CEO’s schedule is carefully and thoughtfully coordinated, considering availability, discussion urgent or time-sensitive matters, as well as ensuring a work/life balance.
Corresponds smooth communication between the CEO and internal staff; demonstrating leadership to maintain credibility, trust, and support.
Communicates directly, and on behalf of the CEO, with Board members, donors, ISD staff, and others, on matters related to CEO’s initiatives.
Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.
Prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
Assists in determining appropriate course of action, referral, or response.
Maintain a high-level of confidentiality in all areas of discussion with the CEO.
Supports the CEO in strategic communications, organization strategy, and all other projects as assigned
Prepare or assist in the preparation of presentations, edit correspondence, reports, or memos
Plan and execute executive meetings, all-staff meetings, board meetings to include securing location(s) and arranging for refreshments to accommodate all.
Joins the CEO in meetings, conferences, and events as needed.
Assists the CEO to curate and maintain the desired staff culture.
Assists with various financial requests as assigned by the CEO.
Communicates directly on the CEO’s behalf with members of the Board of Directors.
Schedules, drafts agenda and prepare speaker(s).
Maintains discretion and confidentiality in relationships with all board members.
Adhere to the rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic and/or paper format.