Executive Administrative Assistant to CEO

Optimal Care•Grand Rapids, MI

12h•$70,000 - $90,000•Onsite

About The Position

Optimal Care is where your dedication meets a rewarding career. As a clinician owned and operated company, we create the opportunity and environment for each employee to realize their highest potential while maintaining a personalized focus on our Patients and Families every day. We are the Midwest's premier provider of Physician Services, Home Health, and Hospice Care. Our integrated care delivery model incorporates technology, innovation and best practices. We produce value based outcomes by managing chronic disease process, rehabilitation and end of life care. We live a simple Mission: Serve Together, Provide Value, and Deliver Exceptional Quality Care. What does this mean for you? At Optimal Care, you have our resolute commitment to being an exceptional place to work. Your expertise, passion and commitment to exceptional quality care will continue to thrive. With you we can build a remarkable place to work.

Requirements

High school diploma or GED
Minimum 5 years of experience supporting C-Suite Executives
Interpersonal skills and ability to communicate effectively
Knowledge of medical terminology
Strong verbal and written communication skills
Able to operate computer equipment and efficiently operate within Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint)
Current and valid Driver’s License
Reliable transportation and valid automobile insurance coverage

Nice To Haves

Associate degree
Experience working in a healthcare setting
Familiarity with Home Care Home Base (HCHB) and/or Ethizo

Responsibilities

Managing and maintaining executive schedules, including making appointments and meetings with both internal and external individuals as well as prioritizing the most sensitive matters
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Skilled Data analysis and proficiency in Microsoft applications including but not limited to Excel, Outlook, Word, and Access. Perform filtering and sorting of data, V-lookup, Pivot Table, and other functions, as requested
Prepare requested reports and presentations, collect and analyzes necessary information
Record meeting discussions and provide minutes as requested
Maintain inventory of executive office supplies. Anticipate office needs and fully stock as necessary
Create and maintain both paper and electronic copies of all state-required entity-related documentation, certification, and licensing
Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries
Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts
Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
Manage complex office administrative work requiring the use of independent judgment and initiative