Executive Administrative Assistant, Sr. Specialist

Lockheed Martin•Littleton, CO

1d•Onsite

About The Position

The mission matters. So do the people behind it. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact. Who We Are: Space is a critical domain, connecting our technologies, our security and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more— we can innovate, invest, inspire and integrate our capabilities to transform the future. At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We’re creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. What does this role look like? The Executive Administrative Assistant position will provide a variety of administrative and clerical duties directly supporting Lockheed Martin’s Vice President of Space Communications. This is a multi-faceted role, providing moderate to complex recurring and ad hoc tasks in a dynamic environment. This position requires solid organization and time management skills, strong attention to detail and ability to anticipate needs through proactive identification of opportunities to engage or improve upon. The selected candidate must demonstrate the ability to effectively multi-task in an executive-level deadline-driven environment as well as establish repeatable, consistent processes for ongoing projects. Further, the selected candidate will demonstrate clear and collaborative communications skills appropriate to a variety of business partners and an ability to build and maintain positive working relationships across the Communications team and its partners. In this role will offer you the following daily key responsibilities: Professionally interfacing with members of the Space Communications team, Lockheed Martin Space Executives, Leadership and employees as well as internal and external customers, Proactive calendar maintenance, coordinating/establishing meeting requests and other requests to the Communications VP office, Basic administrative support to the Communications team which includes office support (ordering supplies, etc.) and provide meeting support to the Communications team employees (room reservations, meeting assistance, etc.), Limited budget support, invoice processing and ordering, Demonstrates initiative, managing multiple priorities, tasks, problem-solving with minimal direction, Arranging travel, prepares and processes expense reports for the Communications VP, Prepares and processes expense reports for three Directors, Utilizes full complement of Microsoft Office Suite and SharePoint sites, Space Administrator for all PIRA including preparing and coordinating presentation materials, uploading documents and making edits/updates to overall Space system for all Public Information Release processes, Assisting in scheduling for visitors and reporters, Performs additional duties including special projects, event planning and tasks as required, The listed responsibilities and duties outlined in this job posting may be altered or updated by the employer at any time, without prior notice, depending on the needs of the company or role evolution. This position does not support teleworking; the preferred candidate will be located near our Lockheed Martin Space facility one of the Coolest places to work: Denver, Colorado , and be expected to work in the office.

Requirements

5+ years of administrative assistant experience supporting Director-level or above executives
Demonstrated advanced computer skills including Microsoft Office Suite, SharePoint and internet research skills
Demonstrated experience applying critical-thinking skills to task and calendar prioritization
Previous professional experience scheduling travel and expense reporting, as well as event planning

Nice To Haves

Experience in the aerospace and defense industry
Demonstrated ability to function in a high-paced, dynamic environment
Proven ability to effectively prioritize and manage multiple tasks with changing priorities accurately and on-time with minimal direction
Effective time management, attention to detail, and organizational skills
Must possess excellent interpersonal skills
Demonstrated exceptional strategic communication skills, both written, verbal, and presentation, to effectively communicate to all levels of peers, suppliers, and stakeholders, as well as program executives, with an ability to persuade and motivate action.
Ability to work effectively with teams
Experience SAP/CONCUR expense reporting
Demonstrated ability to exercise sound business judgment and discretion in performing daily responsibilities and to do so with urgency and quality, and to handle confidential and sensitive information with utmost discretion
Proven ability to analyze data, compile information, determine themes and summarize information
You bring positivity and enthusiasm to every project you touch. In addition to the work, you love being part of a team and working collaboratively through the process.

Responsibilities

Professionally interfacing with members of the Space Communications team, Lockheed Martin Space Executives, Leadership and employees as well as internal and external customers
Proactive calendar maintenance, coordinating/establishing meeting requests and other requests to the Communications VP office
Basic administrative support to the Communications team which includes office support (ordering supplies, etc.) and provide meeting support to the Communications team employees (room reservations, meeting assistance, etc.)
Limited budget support, invoice processing and ordering
Demonstrates initiative, managing multiple priorities, tasks, problem-solving with minimal direction
Arranging travel, prepares and processes expense reports for the Communications VP
Prepares and processes expense reports for three Directors
Utilizes full complement of Microsoft Office Suite and SharePoint sites
Space Administrator for all PIRA including preparing and coordinating presentation materials, uploading documents and making edits/updates to overall Space system for all Public Information Release processes
Assisting in scheduling for visitors and reporters
Performs additional duties including special projects, event planning and tasks as required
The listed responsibilities and duties outlined in this job posting may be altered or updated by the employer at any time, without prior notice, depending on the needs of the company or role evolution