Executive Administrative Assistant, Sales

General Motors • Warren, MI

3d • Hybrid

About The Position

We are seeking an Executive Administrative Assistant to support multiple Executives within the Global Cadillac team and the Buick/GMC team . The position will provide administrative support, ensuring smooth operations, back up support as required and effective communication for this dynamic group. The role requires a proactive individual with exceptional organizational skills and attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate should appreciate a fast-paced, high-energy team and be adaptable to change. You should be able to solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, flexibility and an insatiable desire to collaborate are all required to be successful in the role.

Requirements

• 3–5+ years of experience as an Executive Administrative Assistant supporting senior leaders
• Associate’s or Bachelor’s degree
• High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Flexibility, strong learning agility, and sound judgment
• Demonstrated integrity and discretion in handling confidential information
• Ability to operate effectively in a fast-paced, dynamic environment
• Excellent organizational and time-management skills, with the ability to prioritize and reprioritize tasks as needed
• Proven ability to anticipate leader and business needs and take proactive action
• Strong verbal and written communication skills
• Meticulous attention to detail and a high degree of accuracy

Nice To Haves

• Proven experience coordinating logistics for global events and meetings, partnering with multiple vendors to align objectives and ensure a seamless attendee experience (e.g., meetings, conferences, town halls, employee engagement activities)
• Strong proficiency with expense management systems, preferably Concur
• Professional training and/or certifications in administrative support
• Previous experience supporting leaders in technology or software environments

Responsibilities

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangement, scheduling meetings, and managing expenses.
• Project Management: Assist with projects, ensuring deadlines are met and objectives are achieved. Track project progress and provide updates, as necessary.
• Document Preparation: Create, edit, and format documents, spreadsheets, and presentations. Ensure all materials are accurate, professional, and align with team standards.
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
• Team Coordination: Organize and facilitate team meetings and events, including preparing agendas, taking notes, and following up on action items.
• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Event Planning: Assist in the planning and execution of internal and external events, ensuring all logistics are handled seamlessly as needed.

Benefits

• From day one, we're looking out for your well-being–at work and at home–so you can focus on realizing your ambitions. Learn how GM supports a rewarding career that rewards you personally by visiting Total Rewards resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees