Executive Administrative Assistant I - County Attorney

Pima County • Tucson, AZ

7h

About The Position

The Pima County Attorney's Office (PCAO) is seeking an Executive Administrative Assistant I to be a member of our Civil Division. The Executive Administrative Assistant I manages, plans, and coordinates the administrative or support operations or services of a department or specific operating unit. Areas of assignment may include, but are not limited to, budget, finance, purchasing and warehouse management, personnel, and training and safety or other administrative or support functions. This classification is distinguished from the Executive Administrative Assistant II, which involves a greater managerial breadth, and additionally is responsible for multi-functional work unit(s).

Requirements

• Bachelor’s degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field AND two years of administrative experience in public or business administration or in one of the identified fields as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: Four years of professional-level experience with Pima County in any of the identified fields as determined by the department head at the time of recruitment.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.

Responsibilities

• Manages, administers, and plans administrative and support services, including fiscal and general operations for assigned areas
• Coordinates internal services or support functions within the department or functional unit
• Oversees the acquisition, storage, and distribution of supplies and equipment for unit or department activities
• Develops and implements departmental policies and procedures for assigned areas
• Interprets and reviews unit or department policies and procedures, recommending changes based on impact assessments
• Develops and implements short- and long-term plans to improve efficiency, productivity, and operating costs
• Provides input on the design and implementation of automated information systems for the department
• Coordinates data collection, reporting, and documentation for assigned activities and prepares related reports
• Oversees the development, submission, and archiving of mandated County/state/federal reports, forms, and records
• Directs training and development programs for staff, County employees, and community/public groups
• Reviews staff work for accuracy, policy adherence, and compliance with procedures
• Represents the department in interactions with County, federal, state agencies, contractors, and public committees
• Coordinates internal personnel activities in collaboration with the centralized Human Resources Department
• Manages financial matters such as funding sources, contracts, payroll, purchases, petty cash, and department budgets.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees