Executive Administrative Assistant - Human Resources

Nationwide•Columbus, OH

2d•Hybrid

About The Position

If you’re passionate about becoming a Nationwide associate and believe you have the potential to be something great, let’s talk. At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care. The Executive Administrative Assistant will support the HR leadership for Nationwide Financial, Finance and Marketing. This will be a SuccessFlex hybrid work opportunity. Job Description Summary Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you! As a Senior Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule own work and may serve as a formal lead/mentor to others. Job Description Key Responsibilities: May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time. Makes travel decisions that best fit leader's style and calendar. Acts quickly to make adjustments to travel, as needed. Compiles sophisticated information for reports and presentations. Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. Provides assistance with office procedures or processes that help the team be more productive and efficient. Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning. Handles budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support. Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans. Leads special projects as assigned. May perform other responsibilities as assigned. Reporting Relationships: Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an individual contributor role.

Requirements

High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.
Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.
Knowledge of company policies and organizational structure.
Solid understanding of office practices and procedures.
Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems.
Strong communication skills to interact with all levels of leaders, associates and external contacts.
Ability to proofread for content and format accuracy.
Intermediate mathematical calculation skills.
Demonstrated ability to build effective business relationships.
Other criteria, including leadership skills, competencies and experiences may take precedence.

Nice To Haves

Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Responsibilities

May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time.
Makes travel decisions that best fit leader's style and calendar.
Acts quickly to make adjustments to travel, as needed.
Compiles sophisticated information for reports and presentations.
Screens communications for action items and due dates, bringing key items to the leader's attention.
Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc.
Drafts responses for executive review, implementing their style into all communications.
Rarely seeks guidance on email replies.
Provides assistance with office procedures or processes that help the team be more productive and efficient.
Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
Assists office budget coordinator with forecasting and planning.
Handles budget for meeting planning.
Performs quality check of invoices/accounts payable.
Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.
Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
Leads special projects as assigned.
May perform other responsibilities as assigned.

Benefits

medical/dental/vision
life insurance
short and long term disability coverage
paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date
nine paid holidays
8 hours of Lifetime paid time off
8 hours of Unity Day paid time off
401(k) with company match
company-paid pension plan
business casual attire