Executive Administrative Advisor

Lyon College•Cabot, AR

27d

About The Position

The Lyon College School of Veterinary Medicine welcomes applications from exceptional candidates for Executive Administrative Advisor. This position provides high-level administrative advice and support to the Dean and the Dean’s administrative team and serves as a vital link within the college community. This role requires a proactive, organized, and detail-oriented individual who can manage multiple tasks and communicate effectively with various stakeholders, especially during the start-up year to the first class of students. Lyon College is a USN&WR “top tier” national liberal arts college and recognized by Forbes as “One of America’s Top Colleges.” Founded in 1872, the College is one of the oldest institutions of higher education in Arkansas and offers undergraduates exceptional preparation for their post-baccalaureate objectives. The new Lyon College Institute of Health Sciences will house the College’s professional programs, including the School of Dental Medicine and the School of Veterinary Medicine. The School of Veterinary Medicine in Cabot, within the Little Rock metroplex, will feature cutting-edge facilities equipped with advanced technology, fostering innovation and collaboration among students and faculty. Review of the applications will begin immediately and continue until the positions are filled. To learn more about Lyon College go to lyon.edu. Lyon College does not discriminate with respect to the hiring of applicants or with respect to the terms, conditions, or privileges of employment because of race, color, religion, gender, age, disability, sexual orientation, or national origin. It is the continuing policy of Lyon College to comply with any applicable state and federal law regarding equal employment opportunities.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Minimum of 3 years of administrative support experience, ideally in higher education or a veterinary-related setting.
Strong organizational, communication, and interpersonal skills.
Ability to build and maintain relationships within and outside the LCSVM.
Ability to maintain confidentiality, manage multiple priorities, and work independently or collaboratively.
Proficiency with Microsoft Office Suite and Google Workspace; willingness to learn new technologies, such as those associated with artificial intelligence.

Nice To Haves

Familiarity with the veterinary profession.
Knowledge of accreditation requirements for veterinary programs (e.g., AVMA COE standards).
Experience in event coordination, customer service, and stakeholder engagement.

Responsibilities

Provide executive-level administrative support to the Dean, including scheduling, communications, correspondence and document preparation.
Coordinate strategic projects and initiatives, track progress toward accreditation and institutional goals, and ensure timely completion of deliverables.
Serve as a liaison with policy makers, accrediting bodies (including AVMA COE), and funding agencies by preparing communications, coordinating required documentation, and supporting compliance and reporting activities.
Prepare and edit correspondence, reports, and presentations.
Maintain organized and confidential files, records, and documents, ensuring accurate retrieval and secure handling.
Serve as the primary point of contact for internal and external inquiries, representing the Dean’s Office with professionalism.
Plan and manage logistics for meetings, events, faculty assemblies, community outreach activities, and special programs, including venue, catering, and technology needs.
Resolve complex or sensitive administrative matters and respond to non-routine information requests with sound judgement and discretion.
Lead assigned special projects by conducting research, compiling data, tracking timelines, and preparing reports or presentations.
Monitor the Dean’s Office budget, process invoices, prepare expense reports, and maintain accurate financial records.
Collaborate with administrative staff, faculty, and College leaders to facilitate smooth operations and foster positive, team-oriented objectives and morale.
Filter, draft, and finalize correspondence on behalf of the Dean including memoranda, emails, thank you notes.
Coordinate with institutional offices–including Advancement, IT, Marketing, Business and Finance, Institutional Research, and General Counsel–to ensure alignment and consistent delivery of services.
Serve on the LCSVM Administrative Council and ensure minutes are recorded and maintained for all administrative, faculty assembly, and committee meetings.