Executive Admin

M.R. Williams, Inc•Henderson, NC

About The Position

An executive assistant plays a vital role in supporting top executives by managing schedules, communications, and administrative tasks, ensuring efficient workflow and organizational success.

Requirements

Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Up to date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
High School degree; additional qualification as personal assistant would be considered an advantage
Must be able to lift up to 25 pounds.
Must be able to push up to 25 pounds.
Must be able to pull up to 35 pounds.
Sitting for long periods, general bending and twisting are associated with lifting.
Local travel may be required.

Responsibilities

Act as the point of contact between the executives and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system
Other duties as assigned by management.