Executive Admin

Ford Motor•Dearborn, MI

3d•Hybrid

About The Position

We made history and now we work to transform the future – for our customers, our communities and our families. You'll see your work on the road every day, helping people move freely and pursue their dreams. At Ford, you can build more than vehicles. Come build what matters. In this position... Career Opportunity: We are looking for a dynamic, professional, customer-focused individual to provide support for the Executive Director, Corporate Strategy. You will provide administrative support including calendar management, coordination and optimization of executive travel plans, expense report preparation, preparation of materials for meetings, triage communications, and be a strategic partner to help the Executive Director and the Executive Director’s team work as efficiently and effectively as possible. You will be a valued member of the team and should be open to learning about the business and the content beyond the day-to-day activities of the role. This role requires an individual who is flexible, resilient, uses good judgment, has the courage to challenge the status quo, and is always looking for ways to better the business. We are looking for someone who is self-motivated, adapts to change with a positive attitude, is a quick learner, has the confidence to ask for help when needed, and seek solutions when needed.

Requirements

Education & Experience: An Associates(equivalent) is preferred; however, we recognize that expertise is built through diverse career paths. Extensive professional experience, specialized certifications, and a proven track record of leadership in a related field will be considered commensurate with a formal degree.
3+ years’ experience as an executive assistant supporting senior leader(s)
Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.), records management systems (including Microsoft OneDrive and SharePoint), and other business procedures and terminology
Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive
Excellent writing, editing, and proofreading skills
Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
Ability to work collegially within a team environment in an open concept office area

Nice To Haves

5+ years’ experience as an executive assistant supporting senior leader(s)
Bachelor’s degree (or equivalent)
You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!
As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder…or all of the above? No matter what you choose, we offer a work life that works for you, including:

Responsibilities

Identifies the preferred method of support for the executives and appropriately accommodates their working style.
Partners with the executives to help them be efficient and effective with their time, consistently maintaining strong communication.
Manages executive’s calendar and correspondence: Proactively maintains / prioritizes and organizes Outlook calendar and folders as needed. Keeps the executives informed of changes and works closely with ELT Executive Assistants to manage schedules to support the team’s efficiency and effectiveness.
Optimizes travel arrangements (transportation, accommodations, agenda) based on the executive’s travel needs and preferences. Manages complex itineraries, to include any changes. Prepares and completes related expense reports.
Assists the executives with preparing for meetings, to include preparing materials, obtaining materials in advance, distributing meeting materials, holding time for meeting preparation, and keeping the executive on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.
Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
Prepares, updates and organizes information for inclusion in team strategy rooms, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format and arrangement of material.
Screen calls and respond to emails as needed. Greets and assists planned guests and manages unannounced visitors.
Participate as an adjunct member of the Executive Director’s leadership teams, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
Assists in keeping the executive well organized, to include online retrieval and archiving of documents as well as supporting the Company’s records and retention schedule.
Assists with special projects as needed.

Benefits

Immediate medical, dental, vision and prescription drug coverage
Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
Vehicle discount program for employees and family members and management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
Paid time off and the option to purchase additional vacation time.
This position is a salary grade 4 and ranges from $56,400-$94,900. Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value.
For more information on salary and benefits, click here: https://fordcareers.co/GSR