Executive Admin Assistant

Nationwide Mutual Insurance•Columbus, OH

11h•Hybrid

About The Position

If you’re passionate about innovation and love working in an environment where you can constantly improve and adopt new technologies to drive business results, then Nationwide’s Technology team could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care. This hybrid position is based in Columbus, OH . Candidates will collaborate in office 2 days per week and enjoy the flexibility of remote work the remaining days. Join Our Dynamic Team as an Executive Admin Assistant! Are you ready to take on a dynamic role supporting two Executive Leaders and their teams? We’re looking for someone who can bring a blend of professionalism, tech-savviness, and a friendly demeanor to our Columbus, Ohio office. Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you! As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Requirements

Organizational Guru: Your organizational skills are top-notch, and you can handle disruptions and reprioritizations with ease.
People Person: You have exceptional interpersonal skills and can communicate effectively with everyone.
Tech Enthusiast: You’re proficient with MS Office (Teams, Planner, Outlook, Word, Excel, PowerPoint, etc.) and embrace new technologies.
Team Player: Whether working independently or as part of a team, you foster strong relationships and partnerships, especially in a hybrid or remote work environment.
High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
Typically, six or more years related administrative assistant experience.
Knowledge of company policies and organizational structure.
Understanding of office practices and procedures.
Ability to make decisions and recommend solutions to work processing and office management problems.
Strong communication skills to interact with all levels of leaders, associates, and external contacts.
Ability to proofread own work and work of others for content and format accuracy.
Intermediate mathematical calculation skills.
Ability to build effective business relationships.

Nice To Haves

Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
Nationwide experience is highly desirable.
Other criteria, including leadership skills, competencies and experiences may take precedence.

Responsibilities

Calendar Management & Scheduling: Manage calendars and schedule meetings for Executives.
Meeting Planning & Execution: Organize recurring meetings (Weekly, AAMs, Offsites), including logistics, speakers, materials, and follow-up.
Travel & Expenses: Coordinate travel arrangements and manage expense reporting.
Vendor & Event Coordination: Assist with vendor communications, event planning, and conference bookings for executives, including participant logistics.
Office Support: Manage office supplies and support team-building and volunteer events.
Process Improvement: Provide assistance with office procedures and processes to enhance team productivity and efficiency.
First Point of Contact: Serve as the initial contact for internal and external inquiries.
Special Projects: Lead special projects as assigned.
Focuses on both daily and longer-range calendar for multiple leaders and teams.
Manages leader's personal calendar as directed.
Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
Compiles information for reports and presentations.
Screens communications for action items and due dates, bringing key items to the leader's attention.
Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc.
Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
Provides assistance with office procedures or processes that help the team be more productive and efficient.
Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
Manages budget for meeting planning.
Conducts quality checks on invoices/accounts payable.
Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
May participate in special projects as assigned.
May perform other responsibilities as assigned.

Benefits

medical/dental/vision
life insurance
short and long term disability coverage
paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date
nine paid holidays
8 hours of Lifetime paid time off
8 hours of Unity Day paid time off
401(k) with company match
company-paid pension plan
business casual attire