Executive Admin Assistant

Boys Town • Omaha, NE

1d • Onsite

About The Position

Boys Town has a broad mission of saving children and healing families. Our Mission, Vision and Values encompass everything we do at Boys Town. We are seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide critical support to the CFO and the VP of Marketing. In this role, you will assist with operational needs, manage scheduling, special projects, expense reporting, coordinate travel and support key administrative and operational needs in a fast-paced dynamic environment.

Requirements

• Knowledge of office administrative procedures, practices, and filing methods.
• Ability to review and resolve complex administrative problems independently.
• High level of professionalism and interpersonal skills.
• Highly proficient PC software applications with an advanced ability to utilize Windows-based programs and Microsoft Office, including PowerPoint, Excel, and Word.
• Ability to communicate, verbally and in writing, with individuals at all levels in the organization and with external contacts in an articulate, professional manner while maintaining necessary degree of confidentiality.
• Ability to work independently, prioritize projects, meet deadlines, and multi-task while maintaining quality standards.
• Ability to type accurately and proficiently at a high rate of speed.
• Associate's degree or equivalent combination of education and experience required.
• Minimum of 3 years of administrative experience or executive support experience required.

Responsibilities

• Provides administrative support at an executive level.
• Coordinates and organizes departmental activities, proactively anticipating departmental needs.
• Reviews departmental operating practices including record keeping systems, forms control, and personnel requirements, and makes suggestions for improvements.
• Prepares reports and presentations, often of a complex or confidential nature.
• Prepares and edits correspondence, communications, and other documents.
• Coordinates activities of clerical and administrative staff as needed.
• Performs general administrative functions including photocopying, faxing, typing correspondence, mail, and maintaining office supplies.
• Greets visitors and staff in person or via telephone, determines their needs and directs them to the appropriate person or office.
• Processes, maintains, and files departmental records including youth files, payroll, purchasing, work orders, and other documents.
• Maintains schedules and coordinates calendars for meetings and other events; records, transcribes, and distributes meeting minutes.
• Assists in organizing events as needed.
• Makes schedule travel arrangements and completes expense reports as needed.
• Tracks, researches, and prepares various reports, material packets, and meeting or presentation materials.

Benefits

• A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location.
• Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs.
• Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider.
• We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account.
• Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree