Events & Tradeshow Manager

Unusual Machines•Orlando, FL

21d•Hybrid

About The Position

As the Events & Tradeshow Manager, you will own the strategy, planning, and execution of all tradeshows and corporate events for Unusual Machines and its portfolio of brands. Trade shows are the top priority in this role. You will lead everything from booth design and logistics to on-site execution and post-event ROI reporting. You understand that events are not just experiences -they are revenue-driving opportunities. Success means brand exposure, qualified lead generation, sales enablement, and measurable business impact. In addition to tradeshows, you will oversee corporate and customer events, including our annual October customer event, Rampage, in South Carolina. You’ll partner cross-functionally to ensure each event delivers a best-in-class customer experience aligned with business goals. This role blends strategic thinking and operational excellence. You are highly organized, detail-oriented, and administratively strong, but also adaptable. Our business moves fast, and priorities can shift quickly. You’ll need to pivot seamlessly, over-communicate, solve problems in real time, and hold teams and vendors accountable to deadlines and deliverables. You are a natural connector—energized by people, comfortable being at the center of activity, and motivated by driving measurable outcomes.

Requirements

Proven experience managing tradeshows from concept through execution
Strong understanding of how events drive exposure, lead generation, and revenue
Exceptional organizational and project management skills
Highly detail-oriented and administratively strong
Customer-service mindset with the ability to represent the business confidently
Ability to coordinate cross-functional teams and ensure the right experts attend the right events
Strong communication skills with a proactive, over-communicator style
Ability to pivot quickly and problem-solve under pressure
Willingness to travel
Ability to work a hybrid schedule (4 days in-office, 1 day remote when not traveling)

Nice To Haves

Experience in technical, manufacturing, aerospace, or drone-related industries
Familiarity with experiential marketing in enthusiast-driven communities
Experience building media plans around event marketing
High level of self-awareness and comfort operating in fast-changing environments

Responsibilities

Manage booth design, shipping, installation/dismantle, and on-site execution for upcoming tradeshows
Coordinate staffing plans and ensuring the right technical experts attend each event
Book hotels, manage registrations, and organize travel logistics for all Unusual Machines tradeshow attendees
Planning client happy hours, partner dinners, and customer meetups around event schedules
Communicate event timelines and expectations across Sales, Marketing, Product, and Leadership
Work with exhibit houses and external vendors to ensure flawless execution
Order and managr marketing giveaways and promotional materials
Build pre-show momentum through partner marketing and media coordination
Identify new tradeshow opportunities and building a forward-looking event calendar
Develop the annual tradeshow strategy in partnership with Business Development and program leadership
Build and manage a comprehensive tradeshow calendar
Oversee booth design, messaging alignment, demos, and on-site customer engagement
Manage logistics including shipping, vendor coordination, exhibit house partnerships, and installation/dismantle
Drive pre-event marketing momentum with internal and partner teams
Track performance metrics including booth traffic, lead volume, pipeline impact, and revenue attribution
Lead planning and execution of Rampage and other corporate events (grand openings, leadership forums, customer user groups, internal meetings)
Manage site selection, contracts, vendor negotiations, and on-site logistics
Partner with executive leadership on agenda development, speaker coordination, and VIP experiences
Ensure events align with brand standards, security requirements, and business objectives
Build and manage a scalable network of trusted vendors
Establish repeatable processes, templates, and best practices for event planning and execution
Develop and manage annual event budgets
Track expenses and measure ROI against revenue goals
Conduct post-event evaluations and drive continuous improvement