Events & Trade Marketing Specialist

Virgin Voyages•Plantation, FL

1d•Hybrid

About The Position

The Gig: The Trade Marketing & Events Specialist supports the planning, coordination, and execution of trade marketing initiatives and trade-focused events that elevate the Virgin Voyages brand among First Mates (travel advisors) and key agency partners. This role provides essential support across event logistics, marketing asset coordination, vendor communication, collateral fulfillment, and project management. The ideal candidate is detail-oriented, organized, energetic, and passionate about supporting initiatives that help advisors successfully promote and sell Virgin Voyages. This gig is based at VVHQ - our swanky Virgin Voyages Head Office in Plantation, FL where we follow a hybrid work environment. We can't wait to 'sea' you in person during our Collaboration Days, Tuesdays, Wednesdays, and Thursdays, while you enjoy Mondays and Fridays' as remote days. What You'll be Up To: Event Coordination & Support Assist with planning and execution of trade events, familiarization trips, trade shows, and Sales Crew activities. Coordinate travel arrangements, registration lists, booth materials, collateral shipments, and onsite logistics. Support event setup and breakdown, including AV coordination and booth merchandising. Serve as a point of contact for vendors, shipboard teams, and agency partners regarding event logistics. Trade Marketing Execution Assist in the creation and distribution of B2B and B2B2C marketing materials, presentations, newsletters, and promotional tools. Support development and execution of trade marketing campaigns by managing timelines, asset routing, and file organization. Ensure timely delivery and tracking of all creative assets. Vendor, Agency & Studio Coordination Coordinate with print vendors, creative partners, and Studio to support asset production. Assist in writing creative briefs and gathering requirements for marketing requests. Provide preliminary feedback on assets prior to internal routing. Administrative, Budget & Fulfillment Support Track budgets, purchase orders, invoices, and event-related expenses. Manage inventory and fulfillment for branded giveaways, collateral, and partner materials. Coordinate shipping and receiving of assets for events and partner campaigns. Cross-Functional Communication Maintain clear communication across Sales, Trade Marketing, Engagement, CMI, Studio, and Brand teams. Update Airtable, Smartsheet, and other tools with project timelines and delivery status. Gather post-event data, photos, feedback, and performance metrics for recaps. SuperPowers Required: Bachelor’s degree in Marketing, Communications, Hospitality, or related field preferred. 1–3 years of experience in event coordination, trade marketing, or partnership marketing. Strong organizational and project management skills. Excellent written and verbal communication skills. Experience with Airtable, Smartsheet, or similar tools preferred. Ability to travel occasionally, including weekends, as required. Ability to lift up to 25 lbs for event materials. Travel Mandatory including weekends - 30% Travel What Matters to Us: At Virgin, your personality matters as much as how good you are at what you do. We want you to bring it to our hangout spot and help make the place even better. So, we won’t be surprised to hear that when people talk about you they say you are clever, on top of it, able to think ahead, intuitive, passionate and someone people respect and enjoy working with because you make things happen. Virgin Voyages is committed to being an Equal Opportunity Employer and encourages applications from qualified, eligible applicants regardless of their sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy and maternity. Our greatest strength comes from our ability to come together as unique individuals -- we seek to always embrace and celebrate our differences, providing an inclusive workplace environment that allows you to be your best self. Virgin Voyages is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Virgin Voyages via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Virgin Voyages HR/Recruitment will be deemed the sole property of Virgin Voyages. No fee will be paid in the event the candidate is hired by Virgin Voyages as a result of the referral or through other means.

Requirements

Bachelor’s degree in Marketing, Communications, Hospitality, or related field preferred.
1–3 years of experience in event coordination, trade marketing, or partnership marketing.
Strong organizational and project management skills.
Excellent written and verbal communication skills.
Experience with Airtable, Smartsheet, or similar tools preferred.
Ability to travel occasionally, including weekends, as required.
Ability to lift up to 25 lbs for event materials.

Responsibilities

Assist with planning and execution of trade events, familiarization trips, trade shows, and Sales Crew activities.
Coordinate travel arrangements, registration lists, booth materials, collateral shipments, and onsite logistics.
Support event setup and breakdown, including AV coordination and booth merchandising.
Serve as a point of contact for vendors, shipboard teams, and agency partners regarding event logistics.
Assist in the creation and distribution of B2B and B2B2C marketing materials, presentations, newsletters, and promotional tools.
Support development and execution of trade marketing campaigns by managing timelines, asset routing, and file organization.
Ensure timely delivery and tracking of all creative assets.
Coordinate with print vendors, creative partners, and Studio to support asset production.
Assist in writing creative briefs and gathering requirements for marketing requests.
Provide preliminary feedback on assets prior to internal routing.
Track budgets, purchase orders, invoices, and event-related expenses.
Manage inventory and fulfillment for branded giveaways, collateral, and partner materials.
Coordinate shipping and receiving of assets for events and partner campaigns.
Maintain clear communication across Sales, Trade Marketing, Engagement, CMI, Studio, and Brand teams.
Update Airtable, Smartsheet, and other tools with project timelines and delivery status.
Gather post-event data, photos, feedback, and performance metrics for recaps.