Events Student Assistant
About The Position
The Events Student Assistant is a key member of the ASU Foundation Events Team and supports the coordination and execution of high-quality events that advance donor engagement, stewardship, and philanthropic giving. This role provides hands-on experience in nonprofit development, large-scale event production, and executive-level stakeholder engagement within a complex university enterprise environment. The student assistant will contribute to the planning and implementation of events serving donors, prospects, board members, and university leadership. This position requires flexibility in scheduling based on event needs. Evening and weekend availability is required, including all ASU football home games and other designated Foundation events.
Requirements
- Collaborative style, combined with the ability and desire to work in a team-based environment
- Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone
- Ability to work both independently and as part of a team
- Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential prospect information
- Attention to detail and thoroughness in completing assigned duties
- Highly organized and able to handle multiple project
- Knowledge of Microsoft Excel, PowerPoint and Word
- Ability to quickly learn new software programs as needed including Eventbrite, Social Tables, Avery Design & Print, and Canva
- Consistently demonstrates professionalism and sound judgment when representing the organization
- A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others.
- Student must be willing to sign and abide by a confidentiality agreement.
Nice To Haves
- Previous event experience and interest in working in events is preferred.
Responsibilities
- Work with the following groups/activities (including, but is not limited to): President’s Club, Women and Philanthropy, Board of Directors, Changing Futures Campaign, and ASU President’s football suite and tailgate
- Coordinate event set-up, catering, audio visuals, registration, name badge printing, volunteer recruitment, scheduling of event venues, parking, musician booking, and other event-related logistics
- Administer events and activities for donors within the ASU Foundation to advance cultivation and stewardship
- Update clients and vendors on confirmed event logistics throughout the event planning process
- Interface with ASU Foundation and ASU Enterprise Partners staff, student workers, event vendors and university partners to support ASU Foundation events
- Track event registrations through Eventbrite and Salesforce to ensure accurate pre- and post-event data
- Interact regularly with high level donors and prospects at onsite events
- Support administrative functions for the events team including tracking venues and vendor contacts
- Support Senior Director of Events, Associate Director of Events, Events Manager and Events, Senior Coordinator with assigned project related tasks
Benefits
- $30 bi-weekly cell phone reimbursement
- Hands-on experience in a professional environment
- Professional development plans
- Opportunity to network with ASUF leaders and other ASU students
- Access to LinkedIn Learning and their 8,000+ courses
- Professional skills workshops
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
No Education Listed
