Special Events Student Assistant

Associated Students, Inc.•San Luis Obispo, CA

2d•$17 - $17

About The Position

Under the supervision of Coordinator – ASI Programs, the Student Assistant is responsible for implementing and developing guidelines and procedures that contribute to the development of safe, professionally managed, and well-organized special events that meet the diverse needs of the Cal Poly community. The Student Assistant will schedule and supervise a variety of special events and work with other ASI Events assistants to plan and execute events. Coordinate with ASI staff set-up needs, parking arrangements, contract preparation, performance confirmation letters, event-related correspondence, and event evaluation. ASI is committed to supporting the aspirations of the University Learning Objectives. Our employees are expected to make reasoned decisions based on ethics, respect for diversity, and an awareness of issues of sustainability. Additionally, they will work productively as individuals and in groups while communicating effectively.

Requirements

Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units.
Ability to be highly organized and have good planning skills
Excellent oral and written communication skills
Ability to work with diverse populations and those with special limitations or needs
General knowledge of program services
Experience in leadership or management
Organizational abilities and experience
Student with interest in the arts

Nice To Haves

Experience with event planning preferred
Experience with administration, supervision, advising, and public relations
Program specific experience preferred

Responsibilities

Provide quality customer service for all staff and customers
Develop a term specific program/timeline for Special Event activities
Develop effective evaluation tool for events
Evaluate events
Event follow-up with agency (if applicable)
Coordinate staff duties for Special Event activities
Provide ongoing evaluation of Special Events programs/activities
Actively engage in creation, review, and approval process of promotional material including social media
Develop relationships with other college campuses to provide routing opportunities and sharing of information
Be available to work scheduled events
Develop relationships with other campus departments and seek opportunities for collaboration
Ensure that events are well advertised and follow a marketing timeline
Develop working relationships and coordinate with campus clubs, departments and off campus entities related to fine arts
Maintain familiarity with evacuation plan for work area
Attend all mandatory meetings, workshops, and retreats
Awareness of and appreciation for individual uniqueness and diversity
Maintain a positive relationship with staff and co-workers
Adhere to and enforce all ASI departmental policies and procedures
Ensure a safe environment for all participants
Commitment to student development and leadership
Maintain prompt hours and follow absence procedures
Act as a program ambassador at all times with extensive program knowledge
Serve as a role model
Recommend and support practices intended to eliminate racial, gender, or any other form of bias in processes, policies, and procedures.
Demonstrate awareness of one’s own biases, comfort levels, and various aspects of diversity, equity, and inclusion (DEI).
Demonstrate effort to understand each person’s individual and collective role in creating inclusive environments.
Participate in trainings and activities provided by ASI as it relates to diversity, equity, and inclusion.
Other duties as assigned.