Events & Sponsorships Associate

Trinity Repertory Company•Providence, RI

19d•$52,000 - $56,000•Onsite

About The Position

Do you have a talent for building relationships and a passion for bringing events to life? Trinity Repertory Company, Rhode Island’s Tony Award-winning theater, is looking for a dynamic Events & Sponsorships Associate to do both. In this role, you’ll cultivate business partnerships, sell program ads, and manage trade and sponsorship opportunities — while helping to plan and execute fundraising galas, donor gatherings, and cultivation events. This is a hands-on position for someone who enjoys connecting with people, organizing details, and contributing to events in meaningful ways. The Events & Sponsorships Associate supports fundraising, donor engagement, and business relations on behalf of the organization. Reporting to the Director of Institutional Advancement, and working closely with the development team, the Events & Sponsorships Associate will support the achievement of Trinity Rep’s revenue goals by building business sponsorship, advertising, and in-kind trade relationships; and coordinating fundraising and patron cultivation events. The ideal candidate will be self-starting, highly organized, goal-driven, and able to effectively communicate with a variety of constituencies and build strong relationships on behalf of the organization.

Requirements

Minimum of three years of professional fundraising and/or sales experience (or equivalent combination of education and experience)
Strong administrative, organizational, and project management skills
Interest and/or involvement in an arts-related enterprise.
Excellent, persuasive, and diplomatic communicator with the ability to positively interact with, effectively share information with, and respond to questions from patrons, managers, colleagues, and the general public in person, by telephone, and in writing.
Strong interpersonal skills.
Comfortable presenting to groups.
Ability to read, analyze, and interpret conversations and written materials, including narratives, general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write business correspondence, reports, plans, and documentation of procedures.
Ability to add, subtract, multiply, and divide figures and to calculate percentages and discounts.
Ability to understand and apply concepts of probability.
Ability to project future giving.
Ability to develop and work within a budget.
High degree of integrity and professionalism, respecting confidential donor information and relationships.
Exceptional organizational skills and the ability to identify priorities, develop strategies, manage multiple tasks at once, and keep track of and meet deadlines and goals.
Strong problem-solving skills.
Ability to collect and interpret data and information, establish facts, define problems, and draw valid conclusions.
Ability to interpret technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Knowledge of customer relationship management and/or fundraising database software (Salesforce or PatronManager preferred); internet software; spreadsheet software; and word processing software.
Must be able to remain in a stationary position for up to 75% of the time.
Must be able to regularly move about inside office and theater spaces to access file cabinets, office machinery, converse with and greet patrons, etc.
Must have the physical ability to regularly operate a computer and other office productivity machinery (i.e. a calculator, copy machine, computer printer).
Must be able to ascend/descend stairs and move about multiple times daily to navigate the theater and event spaces.
Must be able to position self to set up for events and theater functions.
The person in this position frequently communicates with patrons, staff, and other constituencies. Must be able to exchange information, discuss, express oneself, and communicate in a tactful manner.
Must be able to observe physical body language and non-verbal cues.
Specific vision abilities required include color vision, peripheral vision, and depth perception.
Must have the physical ability to move objects weighing up to 25 pounds for office functions and event management/set-up.

Nice To Haves

Non-profit theater familiarity is a plus.

Responsibilities

In coordination with the Director of Institutional Advancement, secure business sponsorships and support for programs, productions, and events.
Pursue and secure advertisers for Trinity Rep playbills in support of earned revenue goal.
Manage in-kind/trade relationships with and solicitations of restaurants and other event vendors.
Regularly schedule and conduct meetings or calls to engage advertising/sponsor prospects and donors, in-person, by phone, or virtually as appropriate.
Coordinate logistics for Trinity Rep’s special events, including two annual fundraising galas (Pell Awards Gala and one additional), and patron cultivation and stewardship events (opening nights, donor brunches, cocktail parties).
Work with development team to build events calendar for the fiscal year, including scheduling, details, and strategy.
Support fundraising event committees and help coordinate event volunteers.
Research and scout off-site locations, vendors (caterer, designer, florist, rentals, AV services, etc.) as needed to provide best experience for attendees while controlling costs for the theater.
Negotiate and manage relationships with vendors, identifying opportunities for trade/sponsorship to leverage budget.
Coordinate event set-up and breakdown.
Advise and assist with other events (international and domestic tours, committee meetings, board meetings, third-party space rentals) and coordinate catering as needed.
Steward relationships to build strong, positive, lasting connections between supporters and the organization.
Track, measure, and report on progress, re-evaluating plans quarterly to optimize results and ensure alignment with goals.
Maintain current knowledge of best practices.
Understand and effectively communicate the mission, programs, and values of Trinity Rep.
Support general donor relations, fundraising projects, events, and tasks as needed.
Support Trinity Rep in fostering our core values of Company, Community, and Education and in our work to become an anti-racist institution.
Other duties as assigned.