Senior Associate, Events & Sponsorships

CIBC•New York, NY

17d•$115,000 - $135,000

About The Position

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com What You’ll Be Doing: The Events and Sponsorship Associate will be a key contributor for planning, coordination, and execution of external and internal events for CIBC Capital Markets in the US. This includes client-facing events, industry and charitable sponsorships, internal events, and community programs. You’ll work closely with senior team members to ensure smooth execution of events and alignment with business goals, while also helping to manage logistics, budgets, communications, and internal coordination. Additionally, the role will manage client entertainment ticket allocation for US-based venues. Client Events and Industry Sponsorships – You will apply a comprehensive, conceptual, and practical understanding of the organization in order to lead and provide support on events, conferences, and sponsorships. You will address a wide range of business and technical situations, from problem identification to measuring the effectiveness of implemented solutions. You will handle show coordination, set-up, vendor relationships, hotel accommodations, travel schedules, food and beverage orders, etc. You will research and make recommendations, negotiate contracts, maintain budgets, and manage financial reconciliation. You will provide on-site support at NY-based events and will be required to travel occasionally to support events and industry conference sponsorships. You will work in conjunction with our US Events team, US Business Management team, and Client Strategy team (in Canada), adhering to all CIBC standards. Internal Events & Community Programs – You will manage logistics for internal events, including employee engagement initiatives, People Network programs, and All-Team meetings. You will work closely with internal A/V and Facilities teams, building Security, and external vendors to create seamless experiences for the employees of CIBC. You will assist on charitable sponsorships and partnership events and coordinate volunteer opportunities, as needed. Ticket Management – You will be responsible for management of full-season sports and entertainment tickets for US-based venues, as well as research and procurement of tickets and hospitality for individual inquiries. You will maintain a centralized view of ticket availability, oversee requests and allocations, distribute tickets, and coordinate catering orders. You will handle post-event reconciliation of event attendees, reporting, and any financial adjustments. Relationship Building – You will build relationships and work with key senior internal stakeholders to centralize event activities and ensure all events are delivered with consistency and in a timely, effective, and cost-efficient manner. Project Management – You will lead and support on multiple concurrent projects, on time and on budget, to the team’s satisfaction. You will coordinate with external vendors as required to execute events and programs within scope and with consistency. You will provide input on operational components for office hospitality and efficient event hosting. Administration – You will manage and maintain external client-facing data and follow currently procedures to have data updated regularly in order to provide weekly updates on events and sponsorships for established senior-level reporting and briefing. You will be required to regularly manage event communication, RSVP tracking, expenses, and invoice submission on a timely basis. You will assist with tracking ROI for client entertainment and events, as well as scheduling for US-based podcast recording when needed. At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement (proportion of on-site and remote work) will be discussed at the time of your interview.

Requirements

Be a proactive team player and detail-orientated contributor.
Communicate clearly and professionally across internal stakeholders and vendors.
Juggle multiple tasks and priorities while staying organized and responsive.
Provide a client-centric approach to all activities to best represent CIBC and best support our clients and business needs.
Learn quickly and take initiative in creatively solving problems and streamlining execution
Agile/adaptable. You embrace and advocate for change. You continuously evolve your thinking and the way you work in order to deliver your best.
Client focused. You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it's the right thing to do.
Collaborative. You're motivated by collective success. You know that teamwork can transform a good idea into a great one. You know that an inclusive team that enjoys working together can bring a vision to life.
Detail oriented. You know that details matter. You notice things that others don't. Your critical thinking skills help to inform your decision making.
Goal driven. You’re goal-oriented. You’re motivated by accomplishing your goals and delivering your best to make a difference.
Relationship builder. You're passionate about people. You find meaning in relationships and surround yourself with a diverse network of partners. You connect with others through respect and authenticity.
Experience. 5-7 years of experience in events/sponsorships in the Financial Services or related industries with college degree.
Skills. Proficient in Microsoft Office suite including Word, Excel, and PowerPoint. Exceptional written and verbal communication skills to quickly deliver key messages to senior-level executives.
Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability.

Nice To Haves

Experience managing sponsor presence at industry conferences is preferred.

Responsibilities

Planning, coordination, and execution of external and internal events for CIBC Capital Markets in the US.
Manage logistics, budgets, communications, and internal coordination.
Manage client entertainment ticket allocation for US-based venues.
Lead and provide support on events, conferences, and sponsorships.
Handle show coordination, set-up, vendor relationships, hotel accommodations, travel schedules, food and beverage orders, etc.
Research and make recommendations, negotiate contracts, maintain budgets, and manage financial reconciliation.
Provide on-site support at NY-based events and will be required to travel occasionally to support events and industry conference sponsorships.
Manage logistics for internal events, including employee engagement initiatives, People Network programs, and All-Team meetings.
Assist on charitable sponsorships and partnership events and coordinate volunteer opportunities, as needed.
Responsible for management of full-season sports and entertainment tickets for US-based venues, as well as research and procurement of tickets and hospitality for individual inquiries.
Maintain a centralized view of ticket availability, oversee requests and allocations, distribute tickets, and coordinate catering orders.
Handle post-event reconciliation of event attendees, reporting, and any financial adjustments.
Build relationships and work with key senior internal stakeholders to centralize event activities and ensure all events are delivered with consistency and in a timely, effective, and cost-efficient manner.
Lead and support on multiple concurrent projects, on time and on budget, to the team’s satisfaction.
Coordinate with external vendors as required to execute events and programs within scope and with consistency.
Provide input on operational components for office hospitality and efficient event hosting.
Manage and maintain external client-facing data and follow currently procedures to have data updated regularly in order to provide weekly updates on events and sponsorships for established senior-level reporting and briefing.
Regularly manage event communication, RSVP tracking, expenses, and invoice submission on a timely basis.
Assist with tracking ROI for client entertainment and events, as well as scheduling for US-based podcast recording when needed.

Benefits

At CIBC, we offer a competitive total rewards package.
This role has an expected salary range of $115,000 - $135,000 for the New York, NY market based on experience, qualifications, and location of the position.
The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which also may include a discretionary bonus component.
CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave, and Vacation), Holidays, and 401(k), in addition to other special perks reserved for our team members.
Candidates hired to work in other locations will be subject to the pay range associated with that location.
Additional total compensation and benefits details will be provided during the hiring process.
At CIBC, your goals are a priority.
We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential.
We aspire to give you a career, rather than just a paycheck.
We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.
We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.
Subject to plan and program terms and conditions