Events Specialist

The Beach • Long Beach, CA

6d

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Job Summary The Event Specialist is responsible for promoting and selling the Earl Miller Japanese Garden by recruiting events to utilize the space. The Specialist will be responsible for planning, organizing, and executing a variety of events within the Earl Miller Japanese Garden space. They are responsible for event sales, planning, and administrative duties to ensure the smooth operation and success of each event.

Requirements

• Education: Equivalent to a bachelor’s degree in Event Management, Hospitality, Business, or a related field required.
• Experience: 2 years of relevant experience in event planning, sales, or a related role required, 5 years preferred.
• Proven track record of meeting sales targets and delivering successful events.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Demonstrates a commitment to providing exceptional service and creating memorable experiences for clients.
• Ensures all aspects of event planning and execution are meticulously handled.
• Effectively addresses challenges and finds solutions to ensure event success.
• Adapts to changing circumstances and remains calm under pressure.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

• Certified Meeting Planner (CMP) or similar certification is preferred but not required.

Responsibilities

• Event Coordination and Planning: Coordinate all aspects of event planning, including layout, timeline, and logistics.
• Recruiting and Closing Prospective Clients: Respond to incoming rental inquiries by email and phone.
• Event Scheduling and Administrative Tasks: Utilizing University EMS Event Management System to schedule event spaces.
• Vendor Relations: Negotiate basic terms of vendor agreements.

Benefits

• Generous Paid Time Off : Up to 24 vacation days per year (based on employee group and/or service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Comprehensive Health Coverage : A variety of medical, dental, and vision plans to suit your needs.
• Retirement Plans : Participation in CalPERS defined benefit plan and access to voluntary savings plans like 403(b), 401(k), and 457.
• Educational Benefits : Tuition fee waivers for employees and eligible dependents.
• Employee Assistance Program (EAP) : Confidential counseling and support services for employees and their families.
• Additional Perks : Access to wellness programs, professional development opportunities, and various insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level