Events Specialist

Wise•Austin, TX

1d•Onsite

About The Position

Wise is a global technology company focused on building the best way to move and manage the world’s money, aiming for minimal fees, maximum ease, and full speed. The company is on a mission to make international money transfers and payments easier and more affordable for people and businesses. As an Events Specialist, you will join the Events team to support and execute a variety of global internal events, primarily at the Austin office and external venues, with occasional assistance at other Wise locations. This role requires a detail-oriented, organized, proactive, and creative individual who can collaborate closely with the Global Events Lead and excel both independently and in a team setting.

Requirements

2+ years’ experience coordinating and delivering events end-to-end (planning, on-site delivery, post-event wrap), ideally in a fast-paced environment.
Strong project management skills, including creating plans/run-of-show, managing timelines, tasks, risks, and stakeholders.
Hands-on experience with event logistics and vendors (venues, catering, AV/production, travel/transport/accommodation), with strong attention to detail.
Comfortable supporting hybrid formats (live events, video conferencing, webinars/livestreams) and troubleshooting during delivery.
Experience managing budgets, tracking spend (quotes/POs/invoices), and negotiating value with suppliers.
Excellent communication skills in English and a collaborative, proactive working style.
Based in Austin (or able to work primarily from the Austin office) with flexibility to work outside core hours during events and occasional travel to support other locations.

Responsibilities

Support Global Events Lead while planning and executing internal company events.
Follow detailed project plans, create sub-plans if needed, define project tasks, risks, timelines, and resource requirements for pre-event, on-site, and post-event activities.
Help mitigate risks across various events and locations, partnering cross-team to identify resolutions to risks and issues.
Support running logistical aspects of events such as live conferences, webinars, video conferences, and live streams with internal teams and external partners.
Oversee travel, transportation, and accommodation guidance for events.
Help source venues in different locations, setting criteria and standards for internal events.
Manage event vendors' budgets, negotiate prices/better deals where possible, and keep track of all expenses and invoices.
Help source and manage potential new partners and identify new preferred partners and cost-efficient opportunities.
Support new vendor onboarding if required and ensure partner relationships are well taken care of.
Support each project and its stakeholders to meet event expectations and production.
Conduct post-event evaluations to gather feedback, analyze event data and success, and identify areas for improvement.
Own and run different event parts or independent events, with a main focus on local events from planning to delivery, and opportunities to work on global event projects.
Collaborate with internal and external stakeholders around the world, coordinating projects and events with local partners, vendors, and internal teams like AV, Design, Legal, DEI, and Workplace.
Use creativity to mitigate risks and come up with quick fixes or solutions to unforeseen circumstances during event planning or execution.
Gather and present event-related data and reports for a chosen audience to inform future event planning and goal setting.