Event Logistics Coordinator (part-time/28 hrs per week)

Brigham Young University • Provo, UT

1d • $23 - $29

About The Position

The Events Logistics Coordinator ensures events run smoothly by managing all behind-the-scenes planning, coordination, and execution. This role focuses on the operational details that turn an event from a calendar booking into a well-organized, professional experience. The coordinator works closely with internal teams and external partners to ensure spaces, resources, and services are aligned before, during, and after each event.

Requirements

• 2 years of event management experience in a professional setting
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple events and competing priorities simultaneously
• Clear, professional written and verbal communication
• Comfort working in a behind-the-scenes, operational role
• Calm, solutions-focused approach in fast-paced environments

Nice To Haves

• 3 years of event management experience working with VIP events
• undergraduate degree in related field
• experience in events management

Responsibilities

• Plan and manage event logistics from pre-event preparation through day-of execution and post-event follow-up
• Coordinate space scheduling, room setups, and event timelines
• Arrange furniture layouts, equipment, and required resources
• Communicate setup and breakdown requirements to custodial, facilities, A/V, catering, and security teams
• Ensure all events comply with venue policies, safety standards, and capacity limits
• Serve as the primary point of contact for event logistics with internal teams and external partners
• Translate event requirements into clear, actionable instructions for operational and support teams
• Collaborate with event planners to confirm details such as headcounts, room layouts, and special requests
• Respond to changes and troubleshoot issues efficiently and discreetly
• Maintain accurate event schedules, records, and documentation
• Manage contracts, invoices, and event-related billing
• Update event management systems, calendars, and internal tools
• Track resource usage and identify scheduling conflicts or operational risks
• Oversee logistics during events without serving as the primary host
• Monitor timelines, room readiness, and vendor performance
• Act as the on-site problem solver for operational issues
• Coordinate post-event breakdown and reset of spaces

Benefits

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed