Events & Fundraising Coordinator

Mac's List•Portland, OR

53d•$25 - $30•Hybrid

About The Position

Camp Rosenbaum Fund is seeking an enthusiastic and experienced Events & Fundraising Coordinator to join our team. In this part-time position, you'll play a critical role in planning and executing fundraising events that directly support our mission of empowering youth from low-income families. From coordinating events like Taste of Camp and the Tea Party fundraisers to building relationships with sponsors and volunteers, this position is perfect for a dynamic individual passionate about making a difference. The Camp Rosenbaum Fund is a community-building nonprofit whose mission is to provide life-enhancing opportunities for youth from low-income families through mentoring, camp, and athletic programs. Our programs are designed to instill good character traits, hope, and a sense that anything is possible with education, hard work, and good choices. This role plays a key part in advancing our mission and supporting both fundraising and youth events. Under the supervision of the Program Director, the Events & Fundraising Coordinator is responsible for the coordination and support of Camp Rosenbaum's fundraising and sponsored events, including Taste of Camp, Tea Party, and VIG/Donor events. The role involves hands-on event planning and execution, managing event committees and volunteers, building corporate and donor relationships, and securing monetary and in-kind support. This position also provides support to the Rosenbaum PPB Youth Camp by helping recruit coaches, assisting with preparation and camp-week duties, coordinating snacks and supplies, supporting attendance and camper needs, and collaborating with volunteers and partner agencies to ensure successful camp operations alongside the Program Director.

Requirements

Strong organizational and time-management skills
Highly self-motivated with a results-driven mindset.
Ability to build positive relationships and engage diverse communities
Excellent communication and interpersonal skills
Strong attention to detail and ability to manage multiple deadlines in dynamic environment
Degree in Business, Communications, or related field preferred (or equivalent experience)
Minimum two years' experience in sales, corporate development, event coordination, fundraising, or equivalent nonprofit experience
Demonstrated experience with MS Office Suite, especially Word, Excel, and PowerPoint
Ability to learn and use event and donor databases and systems
Valid Oregon or Washington driver's license

Responsibilities

Plan, organize, and coordinate all of Camp Rosenbaum's fundraising and community events
Solicit sponsorships, monetary donations, and in-kind contributions to meet annual fundraising goals
Develop, coordinate, and implement the annual fundraising plan in collaboration with the Program Director and Board of Directors
Build and maintain relationships with businesses, sponsors, and community partners
Direct event timelines and coordinate staff and volunteers to ensure timely, high-quality delivery
Manage event budgets by tracking revenue, expenses, and time spent per event
Manage venue and vendor relationships and oversee logistical planning for all fundraising activities
Lead event marketing, advertising, and outreach to increase awareness and participation
Coordinate and support volunteer event planning committees; assist with post-event reports and debriefings to improve future events
Maintain and update event software database, contact lists, and event communications
Actively recruit new sponsors, partners, and in-kind donors; pick up local donations as needed
Attend Camp Rosenbaum's overnight camp, day camp, and special events as assigned
Participate in monthly camp planning meetings and Board meetings as needed
Assist with coach and volunteer recruitment
Support pre-camp logistics and planning
Provide on-site support during camp week, including snacks/food, attendance, supplies, and camper needs as needed
Coordinate with law enforcement, schools, and community partners
Assist in executing camp operations to ensure a safe, positive camper experience