Events Coordinator

FedWriters, Inc.•Alexandria, VA

2d•Hybrid

About The Position

FWI is building a team to provide comprehensive event planning, logistics, coordination, and on-site support services to the National Science Foundation's Office of Legislative and Public Affairs (OLPA). As an Events Coordinator, you will support end-to-end logistics for meetings, conferences, exhibits, and high-profile engagements — managing speaker and RSVP processes, coordinating vendor and shipping partner relationships, supporting exhibit kit deployment, and providing on-site operational support to ensure seamless execution of in-person, hybrid, and virtual events that effectively communicate NSF's mission. FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment. Position is contingent upon contract award Work Schedule and Location: Hybrid: This full-time hybrid position will work Monday through Friday, 8:30am to 5pm, at NSF headquarters in Alexandria, VA. Some telework may be allowed.

Requirements

Experience coordinating event logistics for in-person, hybrid, and virtual events
Experience with speaker management, including recommending speakers/moderators, managing invitations, collecting materials, and coordinating briefings and dry runs
Experience managing registration platforms and RSVP processes
Experience managing relationships with vendors and shipping partners
Ability to independently resolve on-site issues with minimal supervision
Experience coordinating security and venue services
Experience with exhibit kit deployment, setup, and breakdown
Experience with inventory and materials management
Knowledge of Section 508 accessibility standards
Knowledge of federal agency branding guidelines
Ability to travel in accordance with Federal Travel Regulations
Experience providing customer-facing support at events
Must be able to travel predominantly within the Continental United States
Ability to obtain a Public Trust clearance
Will need to provide work samples as requested to include: 2-3 pictures of expo-style booths you have managed A sample inventory system A sample event checklist

Responsibilities

Coordinate speaker and RSVP management, including recommending speakers/moderators, managing invitations and registration platforms, and collecting speaker materials
Organize contact information and coordinate speaker preparation activities such as briefings and dry runs
Manage relationships with vendors and shipping partners
Independently resolve on-site issues with minimal involvement from NSF staff
Coordinate security and venue services and provide customer-facing support to event attendees
Support exhibit kit deployment, inventory management, and on-site setup/breakdown
Support development of interactive applications for large-format touchscreens used in exhibits