Events Coordinator

Blueprint Technologies•Austin, TX

3h•$20 - $25•Hybrid

About The Position

In this role, you will be responsible for planning, executing, and continuously improving site-level events and engagement programs that support business priorities and foster a positive, inclusive workplace culture. You will work cross-functionally with internal stakeholders and external partners to deliver high-quality events, manage operational details, and ensure strong communication and engagement outcomes. You will own events end-to-end—from concept and planning through execution, promotion, and post-event reporting—while managing budgets, vendors, and success metrics. The role also includes supporting internal communications, collaborating with employee groups, and engaging with community partners such as nonprofits and universities. This position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced, highly collaborative environment.

Requirements

5–7 years of experience in event coordination, event management, or operations roles
Strong experience managing event logistics and execution for internal and/or external events
Proven ability to manage budgets, expenses, and financial reporting
Experience working with vendors and contracts, including negotiation and coordination
Strong written and verbal communication skills, including internal messaging and stakeholder updates
Demonstrated ability to collaborate effectively across cross-functional and matrixed teams
Ability to work independently, manage multiple priorities, and meet deadlines with high attention to detail
Professional judgment, discretion, and the ability to handle sensitive information appropriately

Nice To Haves

Experience supporting corporate, enterprise, or technology-focused environments
Background in employee engagement, workplace experience, culture programs, or ERG collaboration
Experience with marketing, event promotion, or internal communications platforms
Exposure to community engagement, nonprofit partnerships, or university relations
Strong project management skills, including tracking deliverables and success metrics
Experience working in a hybrid or onsite-required environment supporting in-person events

Responsibilities

Plan, coordinate, and execute monthly site events, meetings, and engagement programs from start to finish
Partner with internal stakeholders (business operations, HR, finance, communications, legal, and employee groups) to align events with business and culture goals
Manage event logistics, including scheduling, venue coordination, vendors, contracts, and on-site execution
Own budget planning, tracking, expense reporting, and financial reconciliation for events and programs
Develop and manage vendor relationships, including sourcing, contracts, and performance oversight
Support internal communications and promotions, including newsletters, event announcements, and internal platforms
Track and report on success metrics such as attendance, engagement, feedback, and budget adherence
Collaborate with external partners including nonprofits, universities, and community organizations
Drive continuous improvement through process optimization, documentation, and operational best practices
Contribute to building and sustaining a positive, inclusive, and engaging site culture