Part time Events Coordinator

City of Lincoln Park•Lincoln Park, MI

12h

About The Position

This position is responsible for the coordination of community-wide programs and events at various locations throughout the city. Work is performed under the supervision of the Director of Parks and Recreation, Assistant Director of Parks and Recreation or their designee.

Requirements

High School Graduate or G.E.D.
Legally employable in the United States
18 years of age or older
Ability to pass written examination, physical with drug screen and fingerprint/ criminal history/driving record check
Valid State of MI Driver's License
An outgoing individual who works well with others and represents the organization in a positive way.
Excellent communication, interpersonal, organizational and multi-tasking skills.
Ability to understand and follow both written and oral instructions.
Ability to organize information and create reports.
Ability to work in a fast pace, high stress level environment.
Ability to self-manage and align work requirements to achieve a specific deadline.
Tact in dealing with the public and fellow employees.
Considerable knowledge of computer software including but not limited to Microsoft Office.
Ability to lift and carry a minimum of 50 pounds.
Ability to work indoors and outdoors.
Ability to stoop, bend, etc.
Ability to perform manual labor.

Responsibilities

Plan, supervise and coordinate events, programs and activities from start to finish.
Perform tasks as necessary in relation to events, programs and activities.
Coordinate and assist with event setup, breakdown and clean-up.
Coordinate and collaborate with departments as necessary for day of event logistics and problem solving.
Creates a budget and stays within budget limits allotted for events and programs.
Responsible for obtaining supplies and equipment as needed for events, programs and activities.
Prepare information and reports as required for planning and budget purposes.
Maintain accurate program, activity and equipment records.
Responsible for keeping abreast of community needs and current trends in the recreation area to ensure the delivery of quality customer service for program and activity participants and guests
Work with community organizations, groups and citizens to promote recreation programs and events
Responsible for interaction with participants, families and staff members in a positive, professional and friendly manner to ensure a high level of customer service and delivery of quality recreation programs and events.
Responsible for working with vendors to ensure proper contracts are in order for services
Inspect and prepare facilities, outdoor areas, and equipment etc. for planned programs and events.
Responsible for recruitment, coordination and scheduling of staff and volunteers assigned programs and events
Executes policies and procedures professionally and accurately.
Communicates professionally all information verbally and in writing.
Provide reports verbally and in writing for events, programs and activities.
Answer telephone and assist visitors with information. Be knowledgeable of programs and activities offered by the Recreation Department.
Verify buildings are secure at the end of the event.
Responsible for completing all tasks assigned.
Perform all related work as required.