Events Coordinator

Vedder • Berwyn, IL

36d • $60,000 - $75,000 • Hybrid

About The Position

Vedder's Chicago office is seeking an Events Coordinator. The Events Coordinator
is responsible for supporting and executing various firm events such as
seminars, conferences, webinars and other special events under the direction of
the Practice Development Managers.

As the Events Coordinator, your job duties will include but not be limited to:

Requirements

• Strong attention to detail and ability to multi-task and handle competing demands
• Excellent communication skills, both verbal and written
• Ability to handle work well under pressure with a professional and positive attitude and meet strict deadlines
• Self-starter who can work independently with minimal supervision
• Ability to manage numerous outside vendors with confident communication both on and off site
• A minimum of four years’ experience in events/marketing in a law firm or professional services organization preferred
• BA/BS in Marketing or other related field required
• Flexibility to work additional hours, including early mornings and evenings, as necessary
• Travel when necessary for events held in other cities
• Strong knowledge of Microsoft Word and Excel, as well as an ability to grasp new technologies

Responsibilities

• Support all event logistics as directed by Practice Development Managers
• Conceptualize and manage the staging of events from planning and development through execution and post-event follow-up
• Research and prepare recommendations for events as they relate to the goals and objectives of events and clients
• Create electronic invitation content and pull RSVP reports
• Create event budgets and cost comparisons for upcoming events
• Gather and compile all event materials, including electronic distribution and printing
• Create and upload all materials on the webinar platform
• Coordinate delivery of all items needed for events
• Create event webpages for public events
• Work within the department to produce event follow-up materials, such as final attendance reports and budget summaries
• Work with the marketing technology team to ensure that InTapp CRM is reflective of event information and contact updates
• Work with Communications team on event social media promotions
• Work with Professional Development to produce and report CLE certificates for event attendees
• Apply for yearly HRCI certification when needed
• Independently manage various department projects outside the scope of events

Benefits

• Competitive Salary: We offer a competitive base salary commensurate with skills and experience.
• Bonus Program: Discretionary annual bonus program.
• Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future.
• Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being.
• Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days.
• Professional Development: Opportunities for continuous learning and career growth through firm provided training programs.
• Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones.
• Work-Life Balance: Hybrid work model and family-friendly policies.
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level