Events Coordinator

Cravath, Swaine & Moore LLP•New York, NY

20h

About The Position

The Events Coordinator, alongside the Events team, coordinates the planning and execution of Firm events (internal and external) for lawyers, clients, recruits and staff. Events include receptions, luncheons, dinners, outings, client seminars, orientation events, client development, charitable and social events.

Requirements

Bachelor’s degree required
At least 2-3 years of experience in a similar field assisting with corporate or professional events.
Excellent communication, both verbal and written, skills
Knowledge of Microsoft Word, Excel, and PowerPoint
Strong organizational, project and time management skills
Ability to work effectively with lawyers, staff and vendors of all levels to implement successful events
Creativity, flexibility, adaptability, excellent teamwork skills and an ability to work cross-functionally
Ability to work independently, meet multiple deadlines and respond well to change
Must maintain a professional demeanor
Must be articulate and client service oriented
Availability to work overtime, including evening hours and some weekends, as needed

Nice To Haves

Professional services or legal industry experience a plus
Knowledge of NY venues and vendors a plus

Responsibilities

Works closely with team members on the planning and execution of all in-person events, including site selection, contract negotiation, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation and follow-up
Collaborates with Events team on project management of larger events, including RSVPs, list management, seating plans, preparation of name badges and support materials, audio visual, onsite staffing, transportation and follow-up
Collaborates closely with other internal departments, such as Business Development, Legal Recruiting, Legal Personnel and Human Resources on events
Assists with the coordination of the summer group/team events programming by working closely with the Events team to create an efficient and organized planning system for their Events team colleagues
Provides ongoing support, including drafting of event communications, organizing data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance
Provides support with event management software (Cvent) projects and updates. Works with Events team to ensure Cvent data is complete and accurate. Runs reports as needed, and coordinates design and implementation of new Cvent templates
Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details
Alongside Events team, handles on-site event preparation, execution and floor plan review
Maintains the attendance records (as backup) for the Events department
Performs other duties, as assigned