Events Coordinator Sr

The Church of Jesus Christ of Latter-day Saints•Riverton, UT

About The Position

The purpose of this position is to "seek to bring forth and establish the cause of Zion." The Sr. Events Coordinator manages the Events Coordinators while overseeing the events and related processes. This role provides a vital contact for coordination and supervision of event planning, development, and setup. The Events Coordinator works with and understands a wide range of sponsors and event types and works with a high level of professionalism with all sponsors, departments, and related event support groups. They will also be in attendance when managing an event, often in the evening, on the weekend or holidays.

Requirements

Bachelor’s degree in business, communications, public relations (or related field), or applicable equivalent experience.
6+ years' experience in event management, public relations or related area and exceptional ability to organize and coordinate all phases of event management.
Ability to use a variety of computer software and related devices used in generating documents, schedules, setup renderings, etc.
Able to manage a team in an effective manner.
Knowledge of crowd management processes, including a working knowledge of operational plans, charting, and managing ingress and egress plans for audiences.
Ability to lead and train other employees.
Excellent communication skills, calm and rational decision maker.
Able to work at a computer, sitting down for long periods as necessary.
Can walk and move from one place to another for events as necessary.

Responsibilities

Supervises the work of other employees (may include mixed workforce)
Provides suggestions and recommendations as to the hiring, firing, advancement, promotion or any other change of status of employees under their supervision
Manages the work of other employees and services missionaries.
Responsible, in partnership with HR, to hire or fire employees and recommends advancement, promotion or any other change of status of employees within their reporting line.
Collaborate with various stakeholders to plan, coordinate, and supervise events while also gathering and prioritizing customer requirements to enhance the event experience.
Collaborate with Facility management, parking services, caterers, security, PSD and event sponsors to plan, schedule and set up events.
Act as a product manager by actively engaging with event sponsors, church leaders, and church departments to gather and prioritize customer requirements.
Continuously refine event offerings based on feedback to create successful and appealing events.
Provide expert advice to church leaders and church departments on ticketing, ushering, and event staging.
Create detailed Event Information Sheets and prepare work orders in scheduling software to facilitate seamless communication between organizations and ensure that event requirements are met efficiently.
Assist with event budgeting, forecasting, and reconciliation of budgets, to allocate resources effectively.
Train and supervise volunteers assisting with event facilitation, emphasizing the importance of meeting customer expectations.
Administer organizational policies and procedures related to the use of CSMs serving as event coordinators augmenting full time personnel in support of assigned events.
Assist the Client Support Services manager in other related duties as required. Train other event coordinators as needs arise.