Events Coordinator II

Texas A&M University System • College Station, TX

21h

About The Position

The Coordinator, Athletics Venue and Operations, under general supervision, works closely with all Texas A&M Athletics Department staff and student-athletes. This role provides coordination support related to the day-to-day operations, scheduling and maintenance in assigned Athletics Venues.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Two years of experience working in the live event industry and/or prior event operations related work experience.
• Must have a Class “C” vehicle operator’s license or ability to obtain within 30 days of employment.
• Ability to multi-task and work cooperatively with others.
• Ability to allocate work assignments and/or task responsibilities, maximizing effectiveness and efficiency of self and others.
• Ability to analyze problems and develop alternative solutions.
• Strong organizational, planning, and prioritization skills.
• Working knowledge of Microsoft Office.

Nice To Haves

• Master’s degree.
• Two or more years of related experience in athletic operations and/or operations.
• Previous experience managing a student staff.
• Knowledge of building management and venue operations.
• Familiarity with and ability to use various power tools.
• Working knowledge of Adobe Creative Suite.
• Excellent communication skills and be able to clearly communicate project goals to all members of team.
• Knowledge of NCAA and SEC Conference rules and regulations.

Responsibilities

• VENUE OPERATIONS MANAGEMENT: Identifies maintenance issues throughout athletic venues to determine the need for maintenance or repairs. Coordinates staff with venue requests, including furniture/equipment moves and assembly, and performing light maintenance work. Helps in the preparation of required work orders, prioritize, track progress and communicates with coaches and staff concerning work. Completes regular inspections for cleanliness, orderliness, maintenance, safety and ease of passage. Monitors newspapers, periodicals, websites, and other media to identify events that may have an effect on facilities and other campus resources. Coordinates with maintenance regarding general supply inventory and equipment storage for assigned venue including organization. Coordinates the maintenance of storage operations. Coordinates site safety and security for assigned venue. Serves as after-hours contact for assigned venue. Duties require the use of a university or personal vehicle. This position will be responsible for overseeing Sinn Academic & Wellness Center as well as assisting with operations on Main Campus including Kyle Field and football operations buildings.
• EVENT/GAME DAY VENUE MANAGEMENT: Is responsible for leading and/or assisting game day venue management for assigned operations, including set-up and breakdown of assigned athletic events. Provides on-site customer liaison during events. Serves as “on-call” venue manager for assigned athletic events, assisting with venue-related in-game management. Ensures venue is prepared for practice, competitions, and other scheduled activities. Coordinates with Events Management department with special events, as needed. Coordinates post-event review and follow-up.
• GENERAL ADMINISTRATION: Oversees Operations student assistant staff, including hiring, training, scheduling as well as daily oversight of their tasks. Coordinates with access management for assigned venue. Maintains venue operations guides for assigned venue and makes recommendations for policy and procedure implementation. Coordinates with branding at assigned venue.
• COMPLIANCE: Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations for all staff members and student workers supervised. Compliance is a shared responsibility.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level