Events Associate

Pantheon Ventures Careers•New York, NY

4h•$100 - $120

About The Position

The Events Associate will play a key role in supporting the planning, coordination, and delivery of Pantheon-hosted and third-party events, including conferences, webinars, and client engagement activities. This role is ideal for an enthusiastic, detail-oriented individual looking to develop a career in event management within the Financial industry. Working closely with the Events Manager, the Events Associate will assist with all stages of event execution - from research and logistics to on-site delivery and post-event analysis - ensuring that all events reflect Pantheon’s high standards and support its brand and business objectives.

Requirements

Demonstrable experience in event coordination or marketing, ideally within financial services, private equity, or asset management.
Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (PowerPoint, Word, Excel) essential
A proactive, team-oriented approach with a willingness to learn and take initiative.

Nice To Haves

experience with Adobe Creative Suite advantageous.
Familiarity with tools such as Cvent, WordPress, and Dotdigital desirable

Responsibilities

Assist with end-to-end logistics for Pantheon-hosted and sponsored events, including venue research, vendor coordination, delegate management, and on-site support.
Support the execution of Pantheon’s annual flagship events, such as the Annual Investor Meeting.
Coordinate event materials and collateral in collaboration with the Marketing team (e.g., invitations, signage, presentations).
Maintain and update the central event calendar, ensuring visibility across the business.
Liaise with internal teams to gather input, align objectives, and ensure event messaging consistency.
Support the sourcing and contracting of external suppliers (venues, catering, AV, photography, etc.).
Help manage delegate communications and assist with registration processes (Cvent experience desirable).
Assist in the development and execution of pre- and post-event marketing campaigns across email, web, and social media channels.
Coordinate with the design and digital teams to ensure event branding aligns with Pantheon’s visual identity.
Support with event-related content updates on the corporate website and other digital platforms.
Collect and analyze attendee feedback to support continuous improvement.
Assist in compiling post-event reports, metrics, and lessons learned.
Maintain budget trackers and assist in processing invoices and reconciliations.
Stay informed on industry trends and event best practices.
Ensure compliance with relevant internal policies, processes, and regulatory requirements.