Associate, Events

Chubb•Readington Township, NJ

2h•Hybrid

About The Position

Chubb is seeking an Events Associate to join the North America (NA) Marketing & Communication Events team. In this role, you will support lead event planners with all aspects of pre-event preparation and on-site event execution. You will serve as the primary backup for the corporate ticketing process, event registration platform, and provide departmental administrative duties, invoicing and financial support as needed. The ideal candidate will possess strong business operations skills, experience with corporate ticketing and event registration systems, and exceptional attention to detail. This position reports to the Director, Events – NA Marketing & Communication. This is a hybrid-remote position with a periodic need for workdays within the Whitehouse Station, NJ office. Travel to plan and support events within North America is necessary. Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.

Responsibilities

Aid event leads in the full life-cycle of assigned events throughout the year
Assist with creating presentation materials and other data-driven deliverables
Support the team in tracking project timelines, deliverables and administrative tasks to meet deadlines
Manage overall North America event calendar and coordinate monthly updates with all divisions
Draft and distribute meeting notes, action items and reminders to internal and external constituents
Primary liaison with internal business operations groups such as legal, procurement, finance and IT to support NA Events team needs (contract review, upkeep of technology equipment, IT policy)
Process invoices, track expenses and assist with departmental financial tasks to ensure accurate and timely payments when needed
Serve as primary backup support for Event Registration (Swoogo) and Corporate Ticketing (TicketManager), ensuring seamless functionality and user assistance
Assist with logistics, vendor coordination, and on-site operations (transportation, hotel rooming lists, food and beverage liaising) during events
Prepare and distribute event materials, such as attendee lists, agendas and registration confirmations
Provide on-site support for meetings and industry events
Manage the organization, inventory and shipping of NA Events team supplies
Work with internal groups to produce necessary creative and production elements