Events Assistant

Penn State University•Ferguson Township, PA

22h•Hybrid

About The Position

The College of Earth and Mineral Sciences, Earth and Environmental Systems Institute (EESI) is seeking a candidate for an Event Planning Assistant. The successful candidate will be responsible for the following: Assist with planning meetings to determine on-site and virtual meeting/event objectives and requirements Research venues and services conforming to customer requirements; make reservations as directed Coordinate attendee invitations; arrange accommodations, transportation, tours, catering, and event security Coordinate availability of signage, displays, printing, audio-visual equipment and other technology, and any special needs requirements Execute pre-event checklists; address or elevate issues of concern Process post-event surveys and evaluations; provide improvement area recommendations Maintain EESI's commitment to environmental management and sustainability, as it relates events, via recycling, conservation, and waste management Maintain contracts, agreements, and other records; create summaries and status reports Provide general administrative support Assist with content needs for the institute's public-facing website, ensuring each page maintains a consistent visual identity and meets University brand guidelines, by coordinating with college partners and making necessary content updates, contributing input for designing new pages, and reviewing site analytics to recommend improvements and strategy Assist with the institute’s social media platforms, including creating and moderating content, engaging audiences, responding to inquiries, and maintaining and sharing a content calendar and event announcements

Requirements

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted
A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.

Responsibilities

Assist with planning meetings to determine on-site and virtual meeting/event objectives and requirements
Research venues and services conforming to customer requirements; make reservations as directed
Coordinate attendee invitations; arrange accommodations, transportation, tours, catering, and event security
Coordinate availability of signage, displays, printing, audio-visual equipment and other technology, and any special needs requirements
Execute pre-event checklists; address or elevate issues of concern
Process post-event surveys and evaluations; provide improvement area recommendations
Maintain EESI's commitment to environmental management and sustainability, as it relates events, via recycling, conservation, and waste management
Maintain contracts, agreements, and other records; create summaries and status reports
Provide general administrative support
Assist with content needs for the institute's public-facing website, ensuring each page maintains a consistent visual identity and meets University brand guidelines, by coordinating with college partners and making necessary content updates, contributing input for designing new pages, and reviewing site analytics to recommend improvements and strategy
Assist with the institute’s social media platforms, including creating and moderating content, engaging audiences, responding to inquiries, and maintaining and sharing a content calendar and event announcements

Benefits

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being.
In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

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