Events Assistant - Temporary Position

University of Miami • Coral Gables, FL

1d

About The Position

The Events Assistant helps event staff with planning and hosting meetings, conferences, and other events in the assigned department. Specifically, the Events Assistant assumes responsibility for making location, food, transportation, and presentation arrangements. CORE JOB FUNCTIONS 1. Receives and finalizes contracts and assists with collection of event deposits and payments. 2. Performs basic office administrative functions and responds to customer questions and inquiries. 3. Sets-up, breaks-down, and transports event equipment. 4. Keeps inventory of materials and food at events to ensure they meet the needs of audience turnout. 5. Maintains guest lists and updated contacts. 6. Sustains relationships with external vendors. 7. Anticipates all support presentation materials and technology requirements and makes appropriate arrangements. 8. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

• High School Diploma or equivalent/relevant experience, certification or license
• Minimum 1 year of relevant experience required. Any relevant education, certifications and/or work experience may be considered.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

• Receives and finalizes contracts and assists with collection of event deposits and payments.
• Performs basic office administrative functions and responds to customer questions and inquiries.
• Sets-up, breaks-down, and transports event equipment.
• Keeps inventory of materials and food at events to ensure they meet the needs of audience turnout.
• Maintains guest lists and updated contacts.
• Sustains relationships with external vendors.
• Anticipates all support presentation materials and technology requirements and makes appropriate arrangements.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees