Events Assistant

Alphabe Insight Inc•Philadelphia, PA

24d•$52,000 - $56,000

About The Position

We are seeking a detail-oriented and motivated Events Assistant to support the planning, coordination, and execution of our academic and corporate events. This role requires strong organizational skills, clear communication, and the ability to ensure a seamless experience for participants and partners. The ideal candidate thrives in a dynamic environment and is eager to contribute to the success of high-quality events.

Requirements

Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Ability to work effectively under deadlines and adapt to changing needs.
Proactive mindset with attention to detail and problem-solving skills.
Ability to work independently and collaboratively with team members.
Professional, reliable, and committed to delivering high-quality results.

Responsibilities

Assist in coordinating all logistical aspects of events, including schedules, materials, venues, and vendor communication.
Support event planning from concept to completion while ensuring timelines and quality standards are met.
Prepare event documentation such as agendas, lists, program materials, and briefings.
Maintain ongoing communication with internal teams, attendees, partners, and service providers.
Perform on-site event duties, including setup, attendee assistance, and post-event wrap-up.
Monitor event progress and provide solutions to ensure smooth operations.
Contribute to the continuous enhancement of event systems, procedures, and attendee experience.