Events Assistant

Cravath, Swaine & Moore LLP•New York, NY

1d•$62,000 - $65,000•Hybrid

About The Position

The Events Assistant assists with the planning and execution of Firm events (internal and external) for lawyers, clients, recruits and staff. Events include receptions, luncheons, dinners, outings, client seminars, orientation events, client development and social events.

Requirements

Bachelor’s degree required
Preferably 1 year of experience in a similar field, ideally assisting with corporate or professional events. Professional services or legal industry experience a plus
Excellent communication, both verbal and written, skills
Knowledge of Microsoft Word. Excel and PowerPoint
Strong organizational, project and time management skills
Knowledge of NY venues and vendors a plus
Creativity, flexibility, adaptability, excellent teamwork skills and an ability to work cross-functionally
Ability to work independently, meet multiple deadlines and respond well to change
Ability to successfully interact with employees at all levels, including senior team members and Firm leadership
Ability to maintain a professional demeanor
Ability to adapt to Firm preferences and standards, including communication style, written guidelines and partner-specific expectations
Must be articulate and client service oriented
Ability to remain poised and solution-oriented under tight timelines and during high-pressure events
Availability to work overtime, including evening hours and some weekends, as needed

Nice To Haves

Professional services or legal industry experience a plus
Knowledge of NY venues and vendors a plus

Responsibilities

Assists the Events team with the planning and execution of all in-person events, including site selection, contract negotiation, menu selection, design of invitation, RSVPs, list management, onsite staffing, transportation and follow-up
Ensures all event communications, templates and correspondence adhere to Firm style, tone and professional standards
Assists the Events team with project management of larger events, including RSVPs, list management, seating plans, preparation of name badges and support materials, audio visual, onsite staffing, transportation and follow-up
Provides ongoing support, including drafting of event communications, organizing data, files, and materials, compiling information, preparing routine and ad-hoc reports and responding to requests for assistance
Assists with event management software (Cvent) projects and updates. Assists Events team to ensure Cvent data is complete and accurate. Runs reports as needed, assists with design and implementation of new Cvent templates
Researches site venues and vendors, makes in-person connections, maintains venue/vendor files and contact details
Conducts venue due diligence to ensure all partners meet Cravath quality standards, including service evaluations, space suitability, and pricing accuracy
Assists Events team with on-site event preparation, execution and floor plan generation
Generates name tags, place cards and other event materials
Maintains the attendance records for the Events department reporting purposes
Uses project management skills and tools, such as: timelines, budget worksheets, agendas and event schedules
Performs other duties, as assigned.