Events and Office Coordinator

ShipOffers•Englewood, CO

5d•Onsite

About The Position

Join our team as the Events and Office Coordinator! We are seeking a highly organized and detail-oriented Events and Office Coordinator to join our team. This role plays a key part in planning and executing company travel, events, and day-to-day office operations. The ideal candidate is proactive, resourceful, and passionate about creating seamless experiences for both internal teams and external partners. Why ShipOffers At ShipOffers, we have been revolutionizing product sourcing and fulfillment since 2001. Our dedication to excellence has earned us a place on the Inc. 5000 List of Fastest Growing Companies, 11 times and counting. Based in the thriving Denver area, we are a team-first company that values collaboration, innovation, and a winning attitude. With over 110 passionate team members, we foster a family-like culture where hard work is recognized, leadership is cultivated, and success is a shared journey.

Requirements

Bachelor's degree in Communications, Business Administration, Hospitality, or a related field preferred.
Proven experience in travel coordination and event planning.
Strong organizational and multitasking abilities with excellent attention to detail.
Outstanding written and verbal communication skills.
Proficiency in Microsoft Office Suite and familiarity with travel booking platforms.
Ability to thrive in a fast-paced, dynamic environment.
Strong problem-solving skills and a proactive, 'can-do' attitude.

Responsibilities

Plan and manage all company travel arrangements, ensuring efficiency and cost-effectiveness.
Research and coordinate logistics for external events, including venue selection, travel, accommodations, and registration.
Develop and manage event budgets.
Communicate with sponsors, hosts, and vendors to meet event requirements.
Maintain event attendee lists and coordinate pre- and post-event communication.
Prepare and organize event-related marketing and promotional materials.
Greet visitors, distribute deliveries, and serve as a main point of contact across all locations.
Oversee daily office operations, including inventory management and ordering office/kitchen supplies.
Support internal culture initiatives such as team-building events, company lunches, health and wellness programs, and charitable donation efforts.
Collaborate with administrative team members to manage key operational tasks.
Perform data entry for company budgets, expense tracking, and vendor management.
Assist with organizing company outings, celebrations, and other special events.
Handle additional administrative and operational duties as assigned.